---
title: "Offsite Document Storage"
ocid: "ocds-h6vhtk-04db2e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04db2e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04db2e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04db2e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE CROWN ESTATE COMMISSIONERS"
published: "2025-02-03"
---

# Offsite Document Storage

Buyer: THE CROWN ESTATE COMMISSIONERS  
Current stage: Tender  
OCID: ocds-h6vhtk-04db2e

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04db2e.json)

## Summary

The Crown Estate Commissioners have initiated a procurement process for "Offsite Document Storage" services. This tender falls under the "Documentation services" industry category and is set in the UK. The aim is to consolidate their legal documents, paper policy, and correspondence files into a single contract, enhancing efficiency and reducing costs. The procurement is currently in the tender stage, with an open procedure method. Key dates include a tender period end date of 3rd March 2025 at 12:00 PM and the award period commencing on 3rd March 2025 at 1:00 PM. The contracts will initially last for 1,080 days, with potential renewals of 1+1 years.

This tender presents a significant opportunity for businesses specialising in document storage and management services. Companies capable of handling legal documentation and certification services efficiently and securely will be well-suited to compete. Businesses with an established track record in managing large-scale storage solutions and offering cost-saving measures will find ample growth potential through this contract. Moreover, this procurement process, organised by a key central government entity, The Crown Estate Commissioners, provides an excellent platform for suppliers to strengthen their portfolio and gain prestigious government contracts.

## Notice

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

### Lot Information

Lot 1

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Renewal: 1 + 1 Years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003527-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2025 |
| Submission deadline | 3 Mar 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CROWN ESTATE COMMISSIONERS |
| Locality | Not specified |
| Post town | Not specified |
| Postcode | Not specified |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79130000 - Legal documentation and certification services
- 79131000 - Documentation services

## Release History

- 3 Feb 2025 at 16:23 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003527-2025

## Notice URLs

- http://www.thecrownestate.co.uk
- https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7
- https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/64929

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04db2e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04db2e.json.