---
title: "Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)"
ocid: "ocds-h6vhtk-04dbe6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dbe6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dbe6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dbe6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2025-06-23"
---

# Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04dbe6

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## Summary

Staffordshire County Council undertook an open procurement process to secure a provider for electoral printing and mailing services for South Staffordshire District Council (SSDC). The contract, valued at £250,000, covers a spectrum of services including the production and delivery of canvass forms, postal voting packs, and ballot papers, compliant with electoral legislation. The procurement falls under the CPV classification for printing and delivery services and was completed on 23 June 2025. The successful supplier, Opus Trust Marketing Limited t/a Adare SEC, has been active in providing these services since the contract was signed on 1 January 2025. The location for delivery is Codsall, and the contract will run initially for two years with potential extensions bringing it to a total of five years.

This procurement presents significant growth opportunities for businesses specialising in printing and mailing services, particularly in the electoral sector. Companies that can offer high-quality, cost-effective services with quick turnaround times and the technical ability to work with electoral management software will find this tender particularly suitable. With the emphasis on both quality (60%) and price (40%), businesses that have a demonstrated capacity for delivering compliant electoral materials will be well-positioned to compete in this and similar future opportunities. The structured open procurement process ensures a transparent and competitive bidding environment, encouraging innovation and efficiency among service providers.

## Notice

South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales. This will include production of: * Canvass Forms * Invitation to Register Forms (ITRs) * Household Notification Letters Polling Cards * Postal Voting Packs (PVs) * Ballot Papers SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data.

### Lot Information

Lot 1

Print and delivery service for planned and ad hoc election material. This will include production of: * Canvass Forms * Invitation to Register Forms (ITRs) * Household Notification Letters Polling Cards * Postal Voting Packs (PVs) * Ballot Papers

Options: An initial term of 2 years with 3 options to extend by a further 1-year for each extension period. This equates to a total period of 5 years.

Renewal: This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method. NB - this provision may change depending on the outcome of local government devolution.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034260-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jun 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 1 Jan 2025 |
| Contract period | 31 May 2025 - 31 May 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | £250,000 |
| Awards value | Not specified |
| Contracts value | £250,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2LP |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | TLG24 Staffordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OPUS TRUST MARKETING LIMITED T/A ADARE SEC |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 79800000 - Printing and related services
- 79823000 - Printing and delivery services

## Release History

- 23 Jun 2025 at 08:43 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/034260-2025
- 5 Feb 2025 at 14:28 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003831-2025

## Notice URLs

- https://supplierlive.proactisp2p.com/Account/Login
- https://www.staffordshire.gov.uk/Homepage.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dbe6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04dbe6.json.