--- title: "Catering for Wiltshire Police" ocid: "ocds-h6vhtk-04dc18" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dc18" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dc18.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dc18.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "POLICE AND CRIME COMMISSIONER FOR WILTSHIRE" published: "2025-02-06" --- # Catering for Wiltshire Police Buyer: POLICE AND CRIME COMMISSIONER FOR WILTSHIRE Current stage: Planning OCID: ocds-h6vhtk-04dc18 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dc18) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04dc18.json) ## Summary The Police and Crime Commissioner for Wiltshire is planning a procurement process for catering services at the Wiltshire Police Headquarters in Devizes, within the UKK15 region. This public tender process, with an estimated value of £350,000, aims to identify suppliers capable of providing high-quality catering services. The industry falls under the services category, specifically catering services (CPV code 55520000). Currently, in the planning stage, the procurement process will commence market engagement, with key stakeholders invited to participate in early discussions ahead of a formal tender expected to start in May 2025. Interested parties are encouraged to submit their responses to the pre-market engagement questionnaire by 7th March 2025. This early engagement aims to shape the tender specifications and identify optimal procurement routes. This tender offers a significant opportunity for catering providers, particularly those experienced in managing café services and providing hospitality within a secure environment. With a diverse range of services required, from pre-made sandwiches and boxed salads to barista-style coffee and hot meal options, businesses with a focus on high-quality, locally sourced ingredients stand to benefit. Additionally, those proficient in working within subsidised frameworks and adapting to fluctuating staff numbers will find this tender to be a growth avenue. By engaging early in the process, suppliers can influence the tender specifications and establish themselves as strong candidates for the forthcoming competitive tender. ## Notice Provision of Catering Services at Wiltshire Police Headquarters (SN10 2DN). ### Lot Information Lot 1 THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Wiltshire Police currently have a cafe at their Headquarters Site in Devizes (SN10 2DN). Wiltshire Police wish to undertake early market engagement with suppliers in order to inform their requirements and to formulate a specification for this service. The cafe at the Headquarters site is open and staffed between 0800 and 1400 Monday to Friday and provides pre-made bought in sandwiches, boxed salads, confectionary, snacks and cold beverages. There is a small selection of filled hot breakfast rolls (sausages, bacon, hash browns) and a small selection of hot offerings at lunchtimes (jacket potatoes, soup, paninis). The staffed counter service has a barista coffee machine which is complemented by a cashless hot drinks vending machine to alleviate queues at the staffed counter and to provide hot drinks outside of cafe operating hours. There are three other vending machines on the HQ site from which staff can purchase snacks and cold drinks. Wiltshire Police pay a subsidy for this service which covers a management fee for the contractor as well as reducing tariffs for paying customers. There are approximately 600 staff permanently based at the HQ site although hybrid working means that not all staff will be on site every day. Training also takes place at HQ which can increase numbers on any given day by approximately 130. Authorised visitors to this site are also permitted to use the facility. Due to security requirements, there is no opportunity for 'passing trade'. The intention is that the cafe will provide a wide variety of high quality, locally sourced, healthy and competitively priced items, cafe style hot drinks, bottled and canned drinks, confectionery and other snacks. There is no commercial kitchen equipment on site.Current takings in the cafe are approx. PS150,000 per year, takings from hospitality are PS11,000. There are three members of staff working in the cafe who work a total of 106.5 hours per week.The contract will also be required to provide hospitality, this will be mostly for the Headquarters site, but may on occasions, be for other Force sites. This will be primarily for beverages and / or buffet lunches but could include other requests.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in May 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market.If you are interested in supporting Wiltshire Police with this engagement please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and you will be emailed a pre-market engagement questionnaire, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be noon on Friday 7th March 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to following the Public Contract Regulations 2015. The PIN is however, issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS or Wiltshire Police are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003918-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Feb 2025 | | Submission deadline | Not specified | | Future notice date | 10 May 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £350,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | POLICE AND CRIME COMMISSIONER FOR WILTSHIRE | | Locality | DEVIZES | | Post town | Swindon | | Postcode | SN10 2DN | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK72 Wiltshire | | Local authority | Wiltshire | | Electoral ward | Bromham, Rowde & Roundway | | Westminster constituency | Melksham and Devizes | | Delivery location | TLK15 Wiltshire | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services ### Codes - 55500000 - Canteen and catering services - 55520000 - Catering services ## Release History - 6 Feb 2025 at 10:40 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/003918-2025 ## Notice URLs - https://www.wiltshire.police.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dc18. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04dc18.json.