---
title: "Multifunctional Devices (MFDs) and Managed Print Services - Lot 1"
ocid: "ocds-h6vhtk-04dc61"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dc61"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dc61.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dc61.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON"
published: "2025-08-14"
---

# Multifunctional Devices (MFDs) and Managed Print Services - Lot 1

Buyer: THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON  
Current stage: Award  
OCID: ocds-h6vhtk-04dc61

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## Summary

The City of London Corporation has completed a public procurement process for the provision of Multifunctional Devices (MFDs) and Managed Print Services. The procurement was conducted using the open procedure, under the legal framework of the CELEX scheme 32014L0024, and falls within the services category of the CPV classification for printing services. This contract entails a substantial engagement with suppliers Aurora Managed Services and Konica Minolta Business Solutions (UK) Limited to enhance print operations across various departments, including the City of London Police, Barbican, and public libraries. The contract, valued at £2,299,875.97 excluding VAT, commenced on 31st July 2025 and spans an initial period of five years, with the possibility of a two-year extension. Key activities under this contract would include optimising print strategies and managing a fleet of 540 devices across approximately 34 locations around Guildhall, London, EC2P 2EJ.

This procurement represents significant opportunities for businesses specialising in managed print services and multifunctional device solutions. Companies in the printing and technology sectors, particularly those focusing on service optimisation and behavioural change within organisations, would find this tender appealing. The inclusion of technical (60%) and commercial (40%) award criteria in the tender process suggests an emphasis on both innovative solutions and cost efficiency. With the ongoing evolution in organisational printing needs, particularly in the context of post-pandemic changes in print volumes, this tender could provide a platform for businesses to expand their market presence and technical offerings within a prestigious and dynamic environment like the City of London Corporation.

## Notice

Lot 1 - The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation. Lot 2 - Print Room Services The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision. The role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark's department's committee team. Other functions include: - Printing Payslips for the Chamberlains department of the City of London Corporation. - Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes. - Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook & Butler's Kitchen, wire-bound booklets and posters (up to SRA3 size). Lot 1 contract value, over 7 years (5+2): PS2,096,442.18+VAT. Lot 2 contract value over 7 years (5+2): PS202,433.79+VAT.

### Lot Information

Multifunctional Devices (MFDs) and Managed Print Services

Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.

Options: The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years).

Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services

ot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.

Options: The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/048618-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Aug 2025 |
| Submission deadline | 10 Mar 2025 |
| Future notice date | Not specified |
| Award date | 30 Jul 2025 |
| Contract period | 31 Jul 2025 - 31 Jul 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,500,000 |
| Lots value | £3,328,614 |
| Awards value | Not specified |
| Contracts value | £2,298,875 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON |
| Additional buyers | CITY OF LONDON CORPORATION |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2P 2EJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Clerkenwell |
| Westminster constituency | Islington South and Finsbury |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | AURORA MANAGED SERVICES; KONICA MINOLTA BUSINESS SOLUTIONS (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79810000 - Printing services

## Release History

- 14 Aug 2025 at 08:38 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/048618-2025
- 24 Feb 2025 at 16:28 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007090-2025
- 24 Feb 2025 at 16:28 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004026-2025

## Notice URLs

- http://www.cityoflondon.gov.uk
- https://cityoflondon.ukp.app.jaggaer.com
- https://cityoflondon.ukp.app.jaggaer.com/
- https://www.cityoflondon.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dc61. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04dc61.json.