---
title: "Automatic Statement Reconciliation Software"
ocid: "ocds-h6vhtk-04dd49"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dd49"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dd49.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04dd49.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "STOKE-ON-TRENT CITY COUNCIL"
published: "2025-02-10"
---

# Automatic Statement Reconciliation Software

Buyer: STOKE-ON-TRENT CITY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-04dd49

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## Summary

Stoke-on-Trent City Council is in the planning stage of procuring an Automatic Statement Reconciliation Software, classified under the CPV category "Financial analysis software package" (48441000). This procurement aims to enhance financial operations by automating the reconciliation of financial statements. The procurement process, set as an open and competitive tender, aligns with public sector regulations. Interested suppliers are encouraged to participate and provide feedback on the service scope. Key dates include an expected future notice on 1 April 2025. The location for service delivery is Stoke-on-Trent and its surrounding areas in the UK. The procurement is focused on goods and aims to improve accuracy and efficiency in financial reconciliations.

This tender presents significant growth opportunities for businesses specialising in financial software solutions, particularly those offering AI-driven or rule-based transaction matching, exception handling, and compliance with financial regulations. Businesses capable of providing scalable and efficient reconciliation solutions, with capabilities for integration with existing ERP and finance management systems, will be well-positioned to compete. Companies with expertise in cloud-based or on-premise deployment options and those that offer comprehensive audit and reporting features will find this tender particularly suited to their strengths. Engaging with this opportunity allows businesses to showcase innovative digital solutions that meet the evolving needs of public sector financial management.

## Notice

Stoke-on-Trent City Council is exploring the procurement of an Automatic Statement Reconciliation Software to support financial operations by improving accuracy, efficiency, and automation in reconciling various financial statements, including bank transactions, supplier statements, and internal ledger records. - Automate reconciliation processes, reducing manual effort and improving data accuracy. - Identify discrepancies and exceptions dynamically, with built-in error handling. - Utilise AI-driven or rule-based transaction matching to enhance financial control. - Assist in the discovery of hidden credit notes to maximise cost recovery. - Provide tracking functionality to monitor whether identified issues, such as missing invoices or reconciliation discrepancies, have been resolved. - Offer compatibility with widely used ERP and finance management solutions, such as SAP Public Cloud and Civica, allowing for data extraction or integration where feasible. - Support compliance with financial regulations and reporting standards applicable in the UK public sector. - Provide an intuitive interface with real-time reporting and analytics for financial oversight.

### Lot Information

Lot 1

Stoke-on-Trent City Council is seeking a scalable and efficient reconciliation solution that can work alongside existing financial management systems. The key objectives include: - Automated Matching - AI-driven and configurable rule-based matching of transactions. - Exception Handling - Identification of unmatched or irregular transactions for review. - Discovery of Hidden Credit Notes - Identification of supplier credit notes that may have gone unnoticed, helping to recover costs. - Issue Tracking & Resolution Monitoring - A system to flag reconciliation issues and track their resolution status to ensure follow-through. - Audit Trail & Compliance - Full traceability and reporting features to support audits. - Cloud-Based or On-Premise Deployment - A flexible solution that can accommodate different IT environments. - Integration and Data Handling - Ability to interact with ERP, finance management systems, and other relevant platforms through structured data extraction, reporting capabilities, or integration where applicable. The council wishes to continue fulfilling its current services to the same high standard, though recognizes the need to engage with the innovative providers within the market to better understand the wider offer which may be available in an ever developing digital service are. If you are interested in any further discussions regarding this notice please contact Gabriella.brown@stoke.gov.uk with the reference 'Automatic Statement Reconciliation' where additional details can be discussed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004355-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Feb 2025 |
| Submission deadline | Not specified |
| Future notice date | 31 Mar 2025 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STOKE-ON-TRENT CITY COUNCIL |
| Locality | STOKE-ON-TRENT |
| Post town | Stoke-on-Trent |
| Postcode | ST4 1HH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG23 Stoke-on-Trent |
| Local authority | Stoke-on-Trent |
| Electoral ward | Hartshill Park & Stoke |
| Westminster constituency | Stoke-on-Trent Central |
| Delivery location | TLG23 Stoke-on-Trent |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package

## Release History

- 10 Feb 2025 at 14:45 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/004355-2025

## Notice URLs

- https://www.stoke.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04dd49. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04dd49.json.