---
title: "Alcester Grammar School - ICT Managed Service"
ocid: "ocds-h6vhtk-04deb5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04deb5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04deb5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04deb5.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ALCESTER GRAMMAR SCHOOL"
published: "2025-02-13"
---

# Alcester Grammar School - ICT Managed Service

Buyer: ALCESTER GRAMMAR SCHOOL  
Current stage: Tender  
OCID: ocds-h6vhtk-04deb5

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## Summary

Alcester Grammar School (AGS) is seeking a qualified provider for a fully outsourced ICT managed service, encompassing strategic advice, onsite support, service desk, infrastructure management, and more. Situated in Warwickshire, AGS serves 1,296 pupils and is committed to nurturing aspiration, achievement, and opportunities for all while maintaining core values of respect and engagement. The procurement is in the tender stage, following a competitive procedure with negotiation. The contract period is set for 60 months, starting on 1st August 2025 and ending on 31st July 2030, with an estimated value of GBP 1,100,000. Key deadlines include the tender period end on 17th March 2025 and the invitation date for the second stage on 24th March 2025.

This tender presents significant growth opportunities for businesses specialising in IT services, particularly those experienced in strategic ICT delivery and management in educational settings. Ideal contenders would be companies adept in providing comprehensive managed IT services, offering reliable service desks, and engaging in collaborative innovation. The chosen provider will also likely need to manage existing employees under TUPE regulations. Businesses that can align their service delivery with AGS's vision for a technology-driven educational environment and drive forward operational efficiencies and educational outcomes will find this tender particularly advantageous.

## Notice

Alcester Grammar School (AGS) encompasses 1,296 pupils and is located in Warwickshire. AGS is focussed on 3 core values: * Nurturing aspiration, achievement and opportunities for all At Alcester Grammar School we aim to nurture aspiration, achievement, and opportunity for all. We are committed to offering a rich, ambitious curriculum and a broad all-round education, supported by outstanding pastoral care in an inclusive and collaborative learning environment. We expect everyone in our community to be active 'engaged AGS learners' and socially responsible 'decent human beings'. * Being a decent human being Being kind, being polite, being respectful, being responsible and honest. Being community minded, empathetic and inclusive. * Being engaged as an AGS learner Aiming high by taking responsibility for learning, being collaborative, resourceful and showing curiosity and taking risks whilst persevering and reflecting. The ICT Support at the School is currently provided in house and this is predominantly a reactive service to 'keep the lights on'. The School is at a stage where a forward thinking vision, direction of travel and whole School strategy is needed, that is informed by the Schools needs now and in the future. As such, the School is taking the opportunity to go to market to identify a forward-looking partner to support them in the delivery and development of their ICT provision over the next five years. This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. Further details regarding bid timescales are noted below but in terms of the managed service this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows: Service start date - 1st August 2025 Service end date - 31st July 2030 The new Managed Service Provider may also be required to deliver a range of technology and change management projects. The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to; * strategic advice and direction to the School regarding ICT * a core onsite service 51 weeks per year minus Bank Holidays * service desk * local staffing that bidders deem necessary to deliver the SLA * responsibility for design, specification, installation, and management of all ICT infrastructure * supply of goods and services based on an agreed Best Value (BV) approach * management of all ICT against an agreed SLA * management of 3rd parties * relevant monitoring, management, patching and reporting * training - technical and curriculum as necessary * expectation that the provider will drive innovation * risk registers and inventory management * collective partnership targets aligned to the School's objectives Bidders should note the following: * The School will provide a standard contract as part of the ITT Pack * There will be a TUPE requirement for the existing employees. Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT/AQ pack.

### Lot Information

Lot 1

Alcester Grammar School (AGS) encompasses 1,296 pupils and is located in Warwickshire. AGS is focussed on 3 core values: * Nurturing aspiration, achievement and opportunities for all At Alcester Grammar School we aim to nurture aspiration, achievement, and opportunity for all. We are committed to offering a rich, ambitious curriculum and a broad all-round education, supported by outstanding pastoral care in an inclusive and collaborative learning environment. We expect everyone in our community to be active 'engaged AGS learners' and socially responsible 'decent human beings'. * Being a decent human being Being kind, being polite, being respectful, being responsible and honest. Being community minded, empathetic and inclusive. * Being engaged as an AGS learner Aiming high by taking responsibility for learning, being collaborative, resourceful and showing curiosity and taking risks whilst persevering and reflecting. The ICT Support at the School is currently provided in house and this is predominantly a reactive service to 'keep the lights on'. The School is at a stage where a forward thinking vision, direction of travel and whole School strategy is needed, that is informed by the Schools needs now and in the future. As such, the School is taking the opportunity to go to market to identify a forward-looking partner to support them in the delivery and development of their ICT provision over the next five years. This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. Further details regarding bid timescales are noted below but in terms of the managed service this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows: Service start date - 1st August 2025 Service end date - 31st July 2030 The new Managed Service Provider may also be required to deliver a range of technology and change management projects. The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to; * strategic advice and direction to the School regarding ICT * a core onsite service 51 weeks per year minus Bank Holidays * service desk * local staffing that bidders deem necessary to deliver the SLA * responsibility for design, specification, installation, and management of all ICT infrastructure * supply of goods and services based on an agreed Best Value (BV) approach * management of all ICT against an agreed SLA * management of 3rd parties * relevant monitoring, management, patching and reporting * training - technical and curriculum as necessary * expectation that the provider will drive innovation * risk registers and inventory management * collective partnership targets aligned to the School's objectives Bidders should note the following: * The School will provide a standard contract as part of the ITT Pack * There will be a TUPE requirement for the existing employees. Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT/AQ pack.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004950-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2025 |
| Submission deadline | 17 Mar 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,100,000 |
| Lots value | £1,100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ALCESTER GRAMMAR SCHOOL |
| Locality | ALCESTER |
| Post town | Birmingham |
| Postcode | B49 5ED |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Stratford-on-Avon |
| Electoral ward | Alcester West |
| Westminster constituency | Stratford-on-Avon |
| Delivery location | TLG1 Herefordshire, Worcestershire and Warwickshire |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 72 - IT services: consulting, software development, Internet and support
- 80 - Education and training services

### Codes

- 30200000 - Computer equipment and supplies
- 32410000 - Local area network
- 32420000 - Network equipment
- 72000000 - IT services: consulting, software development, Internet and support
- 80000000 - Education and training services

## Release History

- 13 Feb 2025 at 14:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004950-2025

## Notice URLs

- https://www.alcestergs.co.uk
- https://www.alcestergs.co.uk/page/?title=Tenders&pid=331

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04deb5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04deb5.json.