--- title: "VEAT Notice: Graduation Event Venue Hire" ocid: "ocds-h6vhtk-04df10" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04df10" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04df10.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04df10.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY OF PLYMOUTH" published: "2025-02-14" --- # VEAT Notice: Graduation Event Venue Hire Buyer: UNIVERSITY OF PLYMOUTH Current stage: Award OCID: ocds-h6vhtk-04df10 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04df10) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04df10.json) ## Summary The University of Plymouth has completed a procurement process for the rental of a graduation event venue. This procurement, identified by HG/UOP/2025_Graduations/075/25, falls under the event services category with CPV classification 79952000. The procurement method used was a direct award without prior publication of a call for competition due to technical reasons. The Theatre Royal Plymouth was awarded the contract to provide venue hire for graduation ceremonies scheduled from 19th October to 24th October 2025. The contract, valued at £300,000, was signed on 13th February 2025. The event venue, located in Plymouth, UK, UKK41 region, meets specific requirements including proximity to the university campus, suitable sound and lighting infrastructure, and adequate space for the ceremonies and associated activities. This tender presents significant opportunities for businesses involved in event management, hospitality, and technical event support services. As the University of Plymouth aims to host three graduation ceremonies each day along with post-ceremony receptions, there is a considerable demand for catering, sound and lighting support, and photography services. The high influx of approximately 16,000 attendees over five days creates potential business growth for local suppliers capable of fulfilling these needs. Businesses with experience in large-scale event coordination and a presence in the Plymouth area would be particularly well-suited to collaborate and benefit from this prestigious event. ## Notice VEAT Notice: Graduation Event Venue Hire ### Lot Information Lot 1 This Voluntary Ex-Ante Transparency (VEAT) Notice covers the period of 19th October to 24th October 2025 (the 'Ceremony Dates'). The University of Plymouth intends to enter into a rental agreement with the Theatre Royal Plymouth (TRP) for the provision of student graduation ceremonies. A Contract by direct award will be concluded under regulation 32.2.b (ii) of the PCR (2015), whereby competition is absent for technical reasons. The technical reasons are that Theatre Royal Plymouth is the only Economic Operator able to offer a venue for the required dates, whilst also being able to meet the Graduation Ceremony needs of the University. Graduation Ceremony needs of the University include; * A venue in close proximity to the University campus * Sound and lighting infrastructure suitable for graduation ceremonies * Venue size to be able to accommodate in a single location, three graduation ceremonies per day and a post ceremony reception with the provision of hospitality * Additional space for robing and photography must be in close proximity, with good accessibility and capable of handling numbers in the region of 16,000 people over the 5 day period. ### Procurement Information A Contract by direct award will be concluded under regulation 32.2.b (ii) of the PCR (2015), whereby competition is absent for technical reasons. The technical reasons are that Theatre Royal Plymouth is the only Economic Operator able to offer a venue for the required dates, whilst also being able to meet the Graduation Ceremony needs of the University. Graduation Ceremony needs of the University include; *A venue in close proximity to the University campus *Sound and lighting infrastructure suitable for graduation ceremonies *Venue size to be able to accommodate in a single location, three graduation ceremonies per day and a post ceremony reception with the provision of hospitality *Additional space for robing and photography must be in close proximity, with good accessibility and capable of handling numbers in the region of 16,000 people over the 5 day period. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/005077-2025 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Feb 2025 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 13 Feb 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £300,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF PLYMOUTH | | Locality | PLYMOUTH, DEVON | | Post town | Plymouth | | Postcode | PL4 8AA | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK41 Plymouth | | Local authority | Plymouth | | Electoral ward | Drake | | Westminster constituency | Plymouth Sutton and Devonport | | Delivery location | TLK41 Plymouth | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | THEATRE ROYAL PLYMOUTH | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 14 Feb 2025 at 10:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005077-2025 ## Notice URLs - https://www.plymouth.ac.uk/about-us/university-structure/service-areas/procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04df10. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04df10.json.