---
title: "Electronic Patient Records system (EPR)"
ocid: "ocds-h6vhtk-04e264"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e264"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e264.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e264.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH TEES AND HARTLEPOOL SOLUTIONS LLP"
published: "2025-02-14"
---

# Electronic Patient Records system (EPR)

Buyer: NORTH TEES AND HARTLEPOOL SOLUTIONS LLP  
Current stage: Award  
OCID: ocds-h6vhtk-04e264

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## Summary

North Tees and Hartlepool Solutions LLP has issued a VEAT notice regarding an extension of the contract for the Electronic Patient Records (EPR) system, classified under Medical information systems (CPV 48814000). This short-term extension with the current supplier, InterSystems Ltd, will ensure the ongoing operation of the existing EPR systems at North Tees and Hartlepool NHS Foundation Trust. The competitive procurement process for a new joint EPR system for the University Hospitals Tees Group is expected to begin no later than Autumn 2026 with a contract award anticipated by Autumn 2027. The procurement method used is a limited procedure, deemed outside the directive's scope under Regulation 32(5)(b) of the Public Contract Regulations 2015.

This tender extension presents significant opportunities for businesses specialising in digital health solutions, particularly those within systems integration for NHS operations. Companies with expertise in providing comprehensive patient administration systems will find this an advantageous time to position themselves for the upcoming competitive procurement exercise. Additionally, businesses that offer complementary or interoperable technology with the existing InterSystems EPR could leverage this extension period to establish partnerships and readiness for future procurement opportunities within the University Hospitals Tees Group.

## Notice

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years. This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT). The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system. The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

### Lot Information

Lot 1

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years. This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT). The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system. The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

### Procurement Information

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years. This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT). The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system. The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005260-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Feb 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,866,362 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH TEES AND HARTLEPOOL SOLUTIONS LLP |
| Locality | STOCKTON-ON-TEES |
| Post town | Cleveland |
| Postcode | TS19 8PE |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC3 Tees Valley |
| ITL 3 | TLC31 Hartlepool and Stockton-on-Tees |
| Local authority | Stockton-on-Tees |
| Electoral ward | Hardwick & Salters Lane |
| Westminster constituency | Stockton North |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INTERSYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48814000 - Medical information systems
- 48814200 - Patient-administration system

## Release History

- 14 Feb 2025 at 17:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005260-2025

## Notice URLs

- https://nthsolutions.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e264. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e264.json.