---
title: "Holiday Activities and Food Programme (HAF)"
ocid: "ocds-h6vhtk-04e341"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e341"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e341.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e341.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SWINDON BOROUGH COUNCIL"
published: "2025-06-13"
---

# Holiday Activities and Food Programme (HAF)

Buyer: SWINDON BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04e341

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## Summary

Swindon Borough Council has successfully completed the procurement process for the Holiday Activities and Food Programme (HAF) focused on education and training services. Located in Swindon (region UKK14), this initiative seeks to establish a framework of service providers who can deliver programmes during school holidays—Spring, Summer, and Winter—aimed at children aged 4-16. The tendering process, carried out through an open procedure, reached the award stage on 30th May 2025, with contracts made active. The procurement categorised under services with a main procurement classification of CPV 80000000, education and training services, included expressions of interest open until 19th March 2025, enabling service providers to participate and submit their applications electronically via the ProContract tender portal.

This ambitious programme offers vast opportunities for businesses, particularly those delivering educational, recreational, health, and social services. Ideal for companies within the education, health, and entertainment sectors, it provides a structured framework allowing engagement with the local community while generating substantial business growth through a potential contract term of up to four years valued at £3,000,000. SMEs have a notable advantage given their agility in tailoring services to meet specific programme objectives, including health and nutrition education, physical and enriching activities, and social integration, fitting well with the aims and standards delineated by the Department for Education.

## Notice

Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16. The aims of the programme are to ensure children eligible for HAF are able to: * Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) * Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) * To socialise and be more engaged with schools and local services * Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. The initial contract term will be for 12 months with an option to extend for a further 3 years (3 periods of 12 months) for a potential total contract term of 4 years. The estimated total of the initial term ( 12 months ) for the contract is PS750,000 and the total potential value of the contract is PS3,000,000 ( 4 years )

### Lot Information

Lot 1

The Holiday Activities and Food Programme (HAF) Tender Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Holiday Activities and Food Programme (HAF). Project Description Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16. The aims of the programme are to ensure children eligible for HAF are able to: * Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) * Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) * To socialise and be more engaged with schools and local services * Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. Funding rates will be broken down by 'Activity Type', as outlined below (per booking, per 4-hour session): Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual booking: Activity Type 1 Universal provision for primary school aged children PS28 Activity Type 2 Universal provision for secondary school aged children PS28 Activity Type 3 Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND). PS75 Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 11th March 2025, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN764107 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Options: The initial contract term will be for 12 months with an option to extend for a further 3 years (3 periods of 12 months) for a potential total contract term of 4 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032266-2025 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jun 2025 |
| Submission deadline | 18 Mar 2025 |
| Future notice date | Not specified |
| Award date | 29 May 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,000,000 |
| Lots value | £3,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SWINDON BOROUGH COUNCIL |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN1 2JH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Eastcott |
| Westminster constituency | Swindon South |
| Delivery location | TLK14 Swindon |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 19 |
| Supplier names | ALFRESCO CHILDCARE; ATB SHOP; BEST - BE A BETTER YOU; BRAMBLE HOUSE NURSERY AND HOLIDAY CARE; HOME 4 THE HOLIDAYS; JG TENNIS COACHING; JOLLY ROGER ADVENTURE; JUST FOR FUN HOLIDAY CLUB; LETS PLAY BRISTOL; PILOT IMS; REBEL TRAINING GROUP; REVOLUTION PERFORMING ARTS; SHINE PINEHURST; SMASHYOUTH PROJECT; SPORTING EXCELLENCE; SWINDON MULTISPORTS; SWINDON TUITION CENTRE STC TUITION; THE BIG ADVENTURE CLUB; TICK TOCK PLAYGROUP |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 80 - Education and training services
- 85 - Health and social work services
- 92 - Recreational, cultural and sporting services
- 98 - Other community, social and personal services

### Codes

- 55243000 - Children's holiday-camp services
- 80000000 - Education and training services
- 85000000 - Health and social work services
- 92300000 - Entertainment services
- 92620000 - Sport-related services
- 98330000 - Physical well-being services

## Release History

- 13 Jun 2025 at 12:11 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032266-2025
- 19 Feb 2025 at 10:00 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005738-2025
- 19 Feb 2025 at 10:00 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005583-2025

## Notice URLs

- http://www.supplyingthesouthwest.org.uk
- http://www.supplyingthesouthwest.org.uk/
- http://www.swindon.gov.uk/
- https://www.supplyingthesouthwest.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e341. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e341.json.