--- title: "Framework for Repairs and Maintenance to Domestic Vacant Properties" ocid: "ocds-h6vhtk-04e39f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e39f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e39f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e39f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CARDIFF COUNCIL" published: "2025-02-19" --- # Framework for Repairs and Maintenance to Domestic Vacant Properties Buyer: CARDIFF COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04e39f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e39f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04e39f.json) ## Summary Cardiff Council is inviting tenders for the 'Framework for Repairs and Maintenance to Domestic Vacant Properties' under reference ERFX1008590. The tender, falling within the construction work industry category (CPV: 45000000), pertains to repairs and maintenance services (CPV: 50000000). This process is at the 'Tender' procurement stage and focuses on servicing a mixed portfolio of approximately 14,318 properties including houses, bungalows, flats, and supported accommodation across Cardiff (UKL22 region). The contract, with an annual value estimation of £5.5 million, will commence on 1st January 2026 and will run for two years with a possibility to extend for an additional two years. Key deadlines include the end of the tender period on 21st March 2025, submission terms being facilitated via electronic means through the Proactis Portal. This tender represents a substantial opportunity for businesses in the construction, repair, and maintenance sector, including those specialising in housing refurbishment and maintenance services. The tender aims to appoint two contractors to manage a diverse array of tasks ranging from asbestos removal and damp-proof treatment to plumbing, electrical servicing, and general repair work. With a contractual structure supporting both large and small contractors, this framework is suitable for consortia and businesses able to deliver community benefits and meet the varying maintenance needs of a substantial property portfolio. Participation under a restricted procedure ensures a competitive selection, making it a valuable opportunity for businesses looking to expand their footprint in public sector projects. ## Notice The domestic property portfolio of the Council comprises a mixture of social housing approximately 14318 properties in number and other properties. The domestic property portfolio consists of Houses Bungalows Low Rise Blocks of Flats High Rise Blocks of Flats Sheltered Accommodation Supported Accommodation Hostels Traveller Sites Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors. Dwellings will vary in age and condition and bidders are advised to make due allowance for this. This tender process is in relation to repairs and maintenance to domestic vacant properties. The Council has a small in house workforce delivering repairs and maintenance to domestic vacant properties which is supported by a pool of small external contractors. This framework would be in addition to the above. The Council is seeking to appoint 2 Contractors to deliver the work across all areas of the City with Contractor 1 delivering a larger portion of the work approximately two thirds than Contractor 2 approximately one third. The total estimated annual value of the work under this framework is 5.5m and based on this value, Contractor 1 would be awarded work valued at approximately 3.7m per annum and Contractor 2 would be awarded work valued at approximately 1.8m per annum. The Voids Team will manage the allocation of works to this effect. It should be noted that the estimated values are indicative only, and may change dependant on demand and budget. The Contract period will be 2 years from 1st January 2026, with the option to extend for up to a further 2 years. In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i.e. the Framework Agreement and relevant schedules and appendices to the same that will form part of the ITT. These contract terms and conditions will provide that the Council will source its requirements in accordance with the following approach: The Council will award the order on a rotational basis for each category of void works as follows: 2 to Contractor 1, 1 to Contractor 2, then 2 to Contractor 1, 1 to Contractor 2, and so on unless in the event there are capacity or non performance issues, then the Council may skip the contractor with capacity or non-performance issues in the rotation. The Council reserves the right to deliver the works in house or to purchase from any Contractor outside of this Framework. Description of Works and Priority Categories This work will generally comprise of work in unoccupied properties and occasionally garage sites and Supported Accommodation hostels. Work is generally instigated at the request of the Employer Void Management Unit. Predominantly this will be multiple activity work. However, on occasion it may be singular activity work such as electrical gas checks or changing of locks etc. There are six main categories priorities of work Urgent Quick Turnaround Urgent QT Completion within 5 working days Minor Works Quick Turnaround QT Minor Works Completion within 7 working days. Pre works Completion within 5 working days Minor Works Completion within 13 working days Major Works Completion within 30 working days Extensive Major Works Completion within 50 working days Bidders should allow for Welfare facilities, site set up, mobilisation, hoardings and signage provision within their tendered rates. ### Lot Information Lot 1 The scope of the work may include (but not be limited to) to following: Asbestos Removal / Disposal Asbestos testing, sampling & surveys PVCu Windows / Doors fabrication & installation Window / Doors fabrication & installation Locksmiths Damp-proofing / Specialist Treatment Fitted Furniture & Kitchens Flooring Glazing Insulation Internal Refurbishment Packages Carpentry & Joinery Services Masonry & Bricklaying Minor Repairs / Redecorations to Vacant Dwellings Painting & Decorating Partitions / Interior Fitting out Plastering / Tiling / Interior Finishing Pointing Specialists Wall Tie Replacement Services Window / Door Repair & Maintenance Noise Insulation Roofing Scaffolding Metal Fabrication Services Specialist Welding / Structural Work Repair Services General Alterations Textured Coatings Services Waterproofing Services Drainage (cleaning / clearing / repairing / moving manholes etc.) Fencing Concrete and Paving Environmental Cleaning Grounds Maintenance Clearance Demolition & Clearance - hazardous / biological contaminated waste / sharps. Demolition & Clearance Screening / Security of Voids Shutter / Sliding Doors Boiler Installation & Maintenance Electrician Services Gas Fired Central Heating Heating, ventilation & Flue Lining Services Plumbing Installation / Maintenance Testing Services (PAT testing / Electrical Testing / Dry-Riser Testing) Electrical Engineering & Lightning Protection Domestic rewiring Sprinkler (Inc. fire extinguisher maintenance) External Wall Insulation Chimney Sweeps Landscaping Specialist Structural Services Fire Safety Works Carpets Renewal: possible extension for a additional 2 years ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/005715-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Works | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Feb 2025 | | Submission deadline | 21 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £22,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF COUNCIL | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 4UW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Butetown | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 24 - Chemical products - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 42 - Industrial machinery - 43 - Machinery for mining, quarrying, construction equipment - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 50 - Repair and maintenance services - 90 - Sewage, refuse, cleaning and environmental services - 98 - Other community, social and personal services ### Codes - 24951220 - Fire-extinguisher agents - 24951230 - Fire-extinguisher charges - 31625000 - Burglar and fire alarms - 34928200 - Fences - 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 39141000 - Kitchen furniture and equipment - 39220000 - Kitchen equipment, household and domestic items and catering supplies - 39221000 - Kitchen equipment - 39221100 - Kitchenware - 39530000 - Carpets, mats and rugs - 39531000 - Carpets - 39715000 - Water heaters and heating for buildings; plumbing equipment - 39715200 - Heating equipment - 42160000 - Boiler installations - 42512510 - Dampers - 42660000 - Soldering, brazing and welding tools, surface tempering and hot-spraying machines and equipment - 43312300 - Paving machinery - 43324000 - Drainage equipment - 44112210 - Solid flooring - 44112300 - Partitions - 44112500 - Roofing materials - 44113100 - Paving materials - 44113330 - Coating materials - 44114000 - Concrete - 44115500 - Sprinkler systems - 44212310 - Scaffolding - 44220000 - Builders' joinery - 44221000 - Windows, doors and related items - 44221100 - Windows - 44221200 - Doors - 44230000 - Builders' carpentry - 45000000 - Construction work - 45110000 - Building demolition and wrecking work and earthmoving work - 45111100 - Demolition work - 45232452 - Drainage works - 45261420 - Waterproofing work - 45262100 - Scaffolding work - 45262660 - Asbestos-removal work - 45262680 - Welding - 45262700 - Building alteration work - 45320000 - Insulation work - 45330000 - Plumbing and sanitary works - 45343230 - Sprinkler systems installation work - 45410000 - Plastering work - 45421000 - Joinery work - 45421100 - Installation of doors and windows and related components - 45421110 - Installation of door and window frames - 45422000 - Carpentry installation work - 45431000 - Tiling work - 45432114 - Wood flooring work - 45440000 - Painting and glazing work - 45441000 - Glazing work - 45442100 - Painting work - 45451000 - Decoration work - 45453100 - Refurbishment work - 50000000 - Repair and maintenance services - 50222100 - Repair and maintenance services of dampers - 90650000 - Asbestos removal services - 90915000 - Furnace and chimney cleaning services - 98395000 - Locksmith services ## Release History - 19 Feb 2025 at 08:38 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005715-2025 ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login# - https://supplierlive.proactisp2p.com/account/login - https://www.cardiff.gov.uk - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147678 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e39f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e39f.json.