--- title: "Closed Landfill Maintenance" ocid: "ocds-h6vhtk-04e672" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e672" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e672.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e672.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "ROTHERHAM METROPOLITAN BOROUGH COUNCIL" published: "2025-02-21" --- # Closed Landfill Maintenance Buyer: ROTHERHAM METROPOLITAN BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04e672 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e672) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04e672.json) ## Summary Rotherham Metropolitan Borough Council is inviting bids for the "Closed Landfill Maintenance" contract, focusing on landfill management services within the services industry category. The procurement process is currently in the tender stage and includes the repair and maintenance of landfill gas and leachate management systems at six closed landfill sites in Rotherham (Region UKE31). Key dates include the deadline for clarification questions related to social value on 7th March 2025, the submission of the SV Event Attendee form by 11th March 2025, and the SV Bidders Event on 12th March 2025. The final deadline for clarification questions is on 14th March 2025, with the tender period closing on 24th March 2025, and the contract commencing on 3rd July 2025 with the possibility of extension until 2nd July 2029. This tender represents significant business growth opportunities, particularly for entities experienced in landfill gas and leachate system maintenance. Suitable businesses include those with expertise in repair and maintenance services for pumps, valves, and associated infrastructure. The contract entails preventive and reactive maintenance, ensuring compliance with environmental regulations and efficient operation of critical control systems. The framework consists of a core contract for preventive maintenance and a non-core element for unplanned emergencies, totalling approximately £260,000 over four years. Qualified contractors will benefit from a stable workload and potential additional projects, given the framework’s renewal and extension possibilities. ## Notice Bids are invited for the repair and maintenance of landfill gas and leachate management systems at the Councils six closed landfill sites. The scope includes inspection, servicing and repair of gas extraction wells/lines, ground gas combustion systems, leachate pumps and associated leachate infrastructure and monitoring boreholes. ### Lot Information Lot 1 The Council is seeking qualified contractors to provide repair and maintenance services for landfill gas and leachate management infrastructure at six closed landfill sites. This contract will ensure continued compliance with environmental regulations and the effective operation of critical control systems. The scope of work includes, but is not limited to: . -Inspection, servicing and repair of landfill gas ground combustion systems, gas extraction wells, pipework and associated infrastructure -Maintenance of leachate collection and pumping systems -Preventive and reactive maintenance to address blockages, leaks or mechanical failures--Regular monitoring, testing and reporting to ensure system efficiency and compliance with regulatory standards. .-Emergency response capability for system failures or environmental incidents. . Interested contractors must demonstrate relevant expertise and experience in landfill gas and leachate system maintenance. Compliance with health, safety and environmental regulations is essential . The Framework comprises of a Core Contract for Preventative Maintenance and then a Non-Core element for Unplanned / Emergencies . Taking into account the Core and potential Non-core activity the Framework Value is expected to be in the Region of PS260,000 for the total potential duration of 4 years. ' Full details, are available at https://uk.eu-supply.com/login.asp?B=YORTENDER, which is the link to the (Mercell Eu-Supply) YORtender tender portal site. The specific ref for this event is YORtender Ref 68316. . Please note, once this notice has been published, it can take up to 3 hours to appear on the YorTender portal. . IMPORTANT DATES FOR YOUR DIARY 07/03/2025 12 noon Deadline for Clarification questions around Social Value (SV) and how this is Managed at Rotherham Metropolitan Borough Council (RMBC). Please Note if no questions are received or if questions can instead be answered via a simple clarification, the Social Value Bidders event will not go ahead as the understanding will be that potential bidders having read the tender documentation will have a clear understanding of requirements. 11/03/2025 Deadline for submission of SV Event Attendee form 12/03/2025 13:00 - 14:30 Hours SV Bidders Event (Via Teams) 14/03/2025 12 Noon Deadline for Clarification Questions . TECHNICAL ISSUES If you experience technical issues surrounding the use of the YORtender system you should request support from the system provider (Mercell) by logging a ticket at email: uksupport@eu-supply.com or telephone: 0800 840 2050. Please note office working hours are 09:00 - 17:00. Options: The Framework is for 24 months with an option to extend for up to a further 24 months making the final end date 02/07/2029 Renewal: The Framework will be re-tendered at the relevant point and will either take place in the last year of the Framework if performance is good or it will be re-procured during the Second year of the initial Framework period. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/006717-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Feb 2025 | | Submission deadline | 24 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Jul 2025 - 2 Jul 2027 | | Recurrence | Should the Framework Perform well then the expectation that any replacement tender would be issued around 9 months before the Framework is due to expire. If the Framework is not performing well then it could be around 9 months in advance of any new extension period. | ## Values | Field | Value | | --- | --- | | Tender value | £260,000 | | Lots value | £260,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROTHERHAM METROPOLITAN BOROUGH COUNCIL | | Locality | ROTHERHAM | | Post town | Sheffield | | Postcode | S60 1AE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE34 Rotherham | | Local authority | Rotherham | | Electoral ward | Boston Castle | | Westminster constituency | Rotherham | | Delivery location | TLE31 Barnsley, Doncaster and Rotherham | ## CPV Codes ### Divisions - 50 - Repair and maintenance services - 71 - Architectural, construction, engineering and inspection services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery - 50511000 - Repair and maintenance services of pumps - 71314100 - Electrical services - 90531000 - Landfill management services ## Release History - 21 Feb 2025 at 13:01 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006717-2025 ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=62301&B=UK - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104118 - https://uk.eu-supply.com/login.asp?B=YORTENDER - https://www.rotherham.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e672. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e672.json.