---
title: "Timetabling Solution Partner"
ocid: "ocds-h6vhtk-04e8ae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e8ae"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e8ae.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e8ae.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "COVENTRY UNIVERSITY"
published: "2025-12-19"
---

# Timetabling Solution Partner

Buyer: COVENTRY UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-04e8ae

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## Summary

Coventry University has concluded a procurement process for a new timetabling solution aimed at optimising the scheduling efficiency of their resources and enhancing the user experience for both staff and students. The contract, titled "Timetabling Solution Partner", falls under the industry category of software packages and information systems. Located in Coventry, UK, the procurement progressed through a competitive flexible procedure, which began with initial planning and market engagement in early 2025, followed by tender releases and awards later in the year. Finalised in December 2025, the process reached the award stage with all phases completed, resulting in Timeedit AB being awarded the contract. The initial contract term is set for three years, with a potential one-year extension, commencing on the 4th of November 2025, covering Coventry University Group's requirements across various campuses in the West Midlands.

This procurement offers significant growth opportunities for businesses specialising in software solutions, particularly those capable of delivering innovative and user-friendly systems that meet higher education sector demands. The focus on a modern, secure Software-as-a-Service solution that integrates seamlessly with existing university systems highlights the potential for businesses experienced in creating adaptable and scalable software solutions to thrive. The contract's value, exceeding £470,000, suggests a substantial investment from the university, indicating that companies with expertise in educational software integration and support would find this an apt project for their growth strategy. Given Coventry University's aim to address varied student needs, diverse and flexible companies, especially SMEs, capable of providing tailored solutions that maximise resource use and support a wide range of academic commitments, are well-suited to engage in contracts such as this.

## Notice

For Coventry University Group, who need an efficient and flexible timetabling system, the new solution is a comprehensive timetabling software that automates processes, integrates data, and enhances user experience. The new solution offers modern features, reduces manual workload, and supports regulatory requirements, providing a seamless and efficient timetabling experience for both staffs and students alike.

### Lot Information

Lot LOT-0001

Renewal: One extension equal to 12 months. 3+1 year maximum contract term.

### Planning Information

Coventry University aims to acquire and implement a new timetabling solution that prioritises the needs of our students. We seek to invest in a system that extends beyond basic room scheduling, optimising both our campus resources and students' time for maximum efficiency.
Our students choose to come to us to invest in their future and expect a continual return on their investment. A significant number of our undergraduate and postgraduate students balance part-time work alongside their studies, as well as other commitments such as childcare. It is important that we consider the unique circumstances of our learners, including location, commuting distance and work responsibilities.
We need a modern and secure, Software-as-a-Service solution, which integrates with our in-house student record system, learning platform and in-house attendance monitoring solution. The solution needs to be flexible, with the ability to adapt as we continue to develop our offering in the higher education market and respond with agility to changing student expectations.
Our supplier and system will help maximise the value of a timetable, by:
• Ensuring our students have real-time, online access to their personalised timetable.
• Enabling us to push notifications to students following changes to their timetable
• Giving students seamless access to all the information they need to maximise participation in their teaching and learning journey.
• Providing a typical, sample timetable in advance to an applicant who is considering choosing to study at the university, giving them the information they need to understand how their studies could fit around work and other
commitments.
• Giving our students their final timetable as soon as they complete their enrolment, ensuring they can start their studies immediately.
• Providing our international applicants with early sight of their proposed timetable ahead of completing their enrolment (while still travelling to the UK and undertaking Right to Study checks).
• Providing our returning students with a draft timetable well in advance of the next stage of their course, allowing them to amend work and other commitments before they resume their study
We invite you to attend an on-campus Coventry University Presentation and Q&A panel on Wednesday 19th March 2025 between 1pm and 4pm. The pre-market engagement session will take place at Coventry University, the Jaguar Building - room JA118, 113A Gosford Street, Coventry, West Midlands, CV1 5DL.
Maximum participants per company: 2
You will be joined alongside other potential bidder/suppliers to have a pre-tender open discussion and QA panel session between our Infrastructure Services and Procurement
professionals. It will be an opportunity for valued partners like yourselves to ask questions about our curriculum structure, brands and locations, timetabling challenges and implementation plans, including our expectations from a partner moving forwards.
After this session, you will receive an invitation to respond to a Conditions of Participation stage, which will be released on Wednesday 9th April 2025. This process will be a two-stage process under the Public Regulations 2024 and 
be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which include the shortlisted suppliers. The process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University’s procurement portal
below.
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
What if I don’t take part in the process and wait for the tender to be made public?
Attendance at the workshop session is a crucial part of the process, participation is advised for prospective bidders/suppliers. We feel that non-attendance would place your organisation at a significant disadvantage vs. those who were in attendance. It is important to note that this engagement is not scored and will not be used as a reflection on your actual tender submission and scoring overall. However, the workshop is designed to promote transparency early in the process and provide an opportunity to demonstrate how you will collaborate with others as a partner. It also serves as a valuable platform to hear and address questions raised by others, reducing the volume of queries submitted prior to and during the formal tender exercise.
Following the session, all questions and answers discussed will be shared on the University’s procurement portal, In-tend, to ensure clarity and fairness. To summarise, the workshop offers an opportunity to:
• Demonstrate Collaboration: Show how you would work effectively as a partner.
• Gain Clarity: Listen to and discuss questions raised by others, which helps reduce uncertainties and the volume of queries submitted during the tender phase.
• Access Insights: Receive a consolidated document of all questions and answers discussed during the session to guide your tender preparation. The document will be shared on the University’s procurement portal, In-tend.
• Full transparency: Why certain technology must be used due to existing investments, interoperability and compatibility with the key University systems outlined in the attached pre-market engagement document.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/085052-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2025 |
| Submission deadline | 10 Jun 2025 |
| Future notice date | 9 Apr 2025 |
| Award date | 30 Jul 2025 |
| Contract period | 4 Nov 2025 - 3 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £470,252 |
| Lots value | £470,252 |
| Awards value | £470,195 |
| Contracts value | £470,195 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COVENTRY UNIVERSITY |
| Locality | COVENTRY |
| Post town | Coventry |
| Postcode | CV1 5FB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | St Michael's |
| Westminster constituency | Coventry South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TIMEEDIT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 Dec 2025 at 15:44 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/085052-2025
- 31 Jul 2025 at 15:15 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/044896-2025
- 24 Apr 2025 at 11:53 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016763-2025
- 11 Apr 2025 at 08:36 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014453-2025
- 9 Apr 2025 at 11:37 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013937-2025
- 28 Feb 2025 at 16:18 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/007564-2025
- 28 Feb 2025 at 14:32 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/007541-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/085052-2025
  19th December 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/044896-2025
  31st July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/016763-2025
  24th April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/014453-2025
  11th April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/013937-2025
  9th April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/007564-2025
  28th February 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/007541-2025
  28th February 2025 - Preliminary market engagement notice on Find a Tender
- https://in-tendhost.co.uk/coventryuniversity/aspx/Home

## Notice URLs

- http://www.coventry.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.timeedit.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e8ae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e8ae.json.