---
title: "Procuring Room Occupancy & Monitoring System"
ocid: "ocds-h6vhtk-04e95d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e95d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e95d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e95d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SHEFFIELD HALLAM UNIVERSITY"
published: "2025-03-04"
---

# Procuring Room Occupancy & Monitoring System

Buyer: SHEFFIELD HALLAM UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-04e95d

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## Summary

Sheffield Hallam University is seeking to enhance its existing room occupancy and monitoring system through a procurement process under the information technology services category. The University, located in Sheffield, United Kingdom (Region: UKE32), has completed the award stage of this contract. The procurement method used was a direct award under the G-Cloud 14 framework without prior publication of a call for competition, ensuring compliance as per UK public procurement regulations. The signed contract with HUBSTAR SYSTEMS LIMITED on 4th March 2025 is valued at £212,505, aimed at adding sensor technology to improve occupancy data accuracy.

This tender represents a significant opportunity for businesses specialising in advanced sensor technology and systems integration within workplace settings. It is particularly suitable for companies capable of providing innovative solutions that ensure seamless integration with existing infrastructure, service continuity, and cost efficiency. The contract's focus on enhancing building intelligence and sustainability aligns with ongoing trends towards smart campus solutions, making it an attractive prospect for technology providers looking to grow their portfolio in the educational sector. Businesses that can meet the precise technical and operational needs outlined by Sheffield Hallam University will find this a conducive opportunity for market expansion and strategic partnership.

## Notice

Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings.

### Lot Information

Lot 1

Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.

### Procurement Information

The direct award of this contract to Hubstar Systems Ltd under G-Cloud 14, Lot 2 is lawful under UK public procurement regulations, as it follows the framework agreement established by Crown Commercial Service (CCS). The G-Cloud 14 framework permits direct awards, enabling the University to appoint a supplier without reopening competition, provided the selected services align with its requirements. Hubstar, as an approved supplier under Lot 2, fully meets the University's operational and technical needs. Furthermore, there is no reasonable alternative that provides the same level of integration, continuity, and cost efficiency. Transitioning to a new supplier would result in significant costs, operational disruptions, and system reconfiguration challenges, making a full tender process unnecessary. This direct award ensures compliance with procurement regulations, service continuity, and value for money, while supporting the University's strategic objectives.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007852-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £212,505 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD HALLAM UNIVERSITY |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 1WB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE32 Sheffield |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HUBSTAR SYSTEMS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222300 - Information technology services

## Release History

- 4 Mar 2025 at 13:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/007852-2025

## Notice URLs

- https://www.shu.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e95d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e95d.json.