---
title: "Provision of Servicing and Maintenance of the Fire Alarm System at the Queen's Medical Centre"
ocid: "ocds-h6vhtk-04e9a0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e9a0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e9a0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04e9a0.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NOTTINGHAM UNIVERSITY HOSPITAL NHS TRUST"
published: "2026-06-01"
---

# Provision of Servicing and Maintenance of the Fire Alarm System at the Queen's Medical Centre

Buyer: NOTTINGHAM UNIVERSITY HOSPITAL NHS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-04e9a0

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## Summary

The Nottingham University Hospitals NHS Trust is managing an active procurement process for the servicing and maintenance of fire alarm systems at the Queen's Medical Centre and Nottingham City Hospital. As of June 2026, the awarded contracts have been updated, underlining Nottingham University Hospitals NHS Trust as the buying organisation, with Nottingham located in region UKF14. The industry category involved is repair and maintenance services of electrical and building installations, crucial for compliance with legal and NHS England requirements. The procurement process follows a competitive flexible procedure and involves key multiple stages, including a Supplier Information Questionnaire and subsequent site visits. There are two lots to be serviced starting from September 2026 until August 2028, with potential extensions up to 2031.

This tender presents significant opportunities for businesses, particularly those skilled in advanced maintenance of electrical installations and fire safety systems, certified to handle the closed protocols at both hospital locations. Businesses with experience in servicing large-scale healthcare organisations would be well-suited to engage with this contract, given the requirement for regular maintenance visits and fault response services. SMEs are encouraged to compete, benefiting from the structured procurement process which evaluates financial, legal, and technical capabilities, providing a platform for business growth through partnering with a major healthcare trust. The contract extension options and lot-based approach also offer multiple avenues for sustained engagement with the NHS Trust.

## Notice

Nottingham University Hospitals NHS Trust (The Client) is seeking a Contractor for provision of ongoing planned preventative maintenance as well as reactive maintenance of each of the fire alarm systems located at its properties. To ensure the Client complies with its responsibilities required by law, Government guidelines and requirements of NHS England, the Service shall include, but not be limited to, ongoing planned preventative testing, servicing and maintenance, reactive maintenance (E.g. responding to faults and failures, subsequent investigation, repair and testing) and subsequent remedial work of the fire alarm systems located at the Nottingham City Hospital, the Queen's Medical Centre and Ropewalk House. The Contractor must provide a call out service and respond in accordance with the specified Response Times in relation to all faults and defects that may be identified during the service period during both: - Normal Working Hours, and - Outside of Normal Working Hours For Lot 1, the Scope includes for provision of weekly testing of the fire alarm system at Nottingham City Hospital. Prior to the starting date the Contractor must possess as a minimum 3 years' experience servicing fire alarms for a large healthcare organization in order to participate in this Procurement process. - Large in this context shall mean an organization with more than 5,000 employees and an equivalent turnover greater than PS100m. - For avoidance of doubt, Suppliers that demonstrate equivalent experience through contracts with smaller healthcare organizations that collectively meet this threshold shall not satisfy this criteria. Please see Part 3 of the Supplier Information Questions for further information regarding conditions of participation It is understood the systems at Nottingham City Hospital (Gent) and Queen's Medical Centre (Ziton) are closed protocol. As a minimum, Suppliers must possess all relevant certification, qualifications and training necessary to work on and maintain these systems in order to participate in this procurement process. The systems are to be serviced and maintained annually with service visits conducted on a regular basis as detailed in the associated tender documents.

### Lot Information

Nottingham City Hospital

Nottingham University Hospitals NHS Trust (The Customer) is seeking a Supplier for provision of ongoing planned preventative maintenance as well as reactive maintenance of each of the fire alarm systems located at the Queen's Medical Centre.

To ensure the Customer complies with its responsibilities required by law, Government guidelines and requirements of NHS England, the Service shall include, but not be limited to, ongoing planned preventative testing, servicing and maintenance, reactive maintenance (E.g. responding to faults and failures, subsequent investigation, repair and testing) and subsequent remedial work of the fire alarm systems located at the Nottingham City Hospital, the Queen's Medical Centre and Ropewalk House.

The Contractor must provide a call out service and respond in accordance with the specified Response Times in relation to all faults and defects that may be identified during the service period during both:

- Normal Working Hours, and
- Outside of Normal Working Hours

The systems are to be serviced and maintained annually with service visits conducted on a regular basis as detailed in the associated tender documents.

Options: Options shall include the following: - The Price List is to be based on anticipated quantities including, but not limited to, one planned maintenance visit per annum of the total number of fire alarm assets located at the property during the first 24 months from the starting date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Client agrees to extend the service period in line with this Contract Data or the Quantity of assets requiring maintenance may increase or decrease following completion of a separate building project). The Prices shall be determined by multiplying the relevant rate by the anticipated quantity, which shall be the estimated number of services required over a 2-year period - Subject to the Contractor achieving complete compliance required by relevant KPI's, on the 2nd anniversary of the starting date, any request to increase the rates and Prices in the Price List must be in line with the price adjustment for inflation mechanism (PAFI) that will be detailed in the Tender documents setting out the method and rules to compile the Price List - Details concerning the above and any other options will be stated in the associated Tender documents

Renewal: The service period is 24 months with the option to extend for a further 36 months. This extension shall take the form of three 12 month incremental periods

Queen's Medical Centre and Ropewalk House

The Client requires Suppliers for the provision of Fire Alarm Servicing and Maintenance at the Queen's Medical Centre and Ropewalk House (Lot 2)

Options: Options shall include the following: - The Price List is to be based on anticipated quantities including, but not limited to, one planned maintenance visit per annum of the total number of fire alarm assets located at the property during the first 24 months from the starting date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Client agrees to extend the service period in line with this Contract Data or the Quantity of assets requiring maintenance may increase or decrease following completion of a separate building project). The Prices shall be determined by multiplying the relevant rate by the anticipated quantity, which shall be the estimated number of services required over a 2-year period - Subject to the Contractor achieving complete compliance required by relevant KPI's, on the 2nd anniversary of the starting date, any request to increase the rates and Prices in the Price List must be in line with the price adjustment for inflation mechanism (PAFI) that will be detailed in the Tender documents setting out the method and rules to compile the Price List - Details concerning the above and any other options will be stated in the associated Tender documents

Renewal: The service period is 24 months with the option to extend for a further 36 months. This extension shall take the form of three 12 month incremental periods

### Planning Information

Suppliers are invited to download the PME document via the e-Tendering portal for more information:
https://health-family.force.com/s/Welcome
Included within the document is a brief questionnaire. Suppliers are encouraged to respond to these questions which will help inform and shape the procurement process.
If you have any problems with the Electronic Portal, you should contact the helpdesk on 0800 0988201 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/051245-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jun 2026 |
| Submission deadline | 17 Oct 2025 |
| Future notice date | 30 Sep 2025 |
| Award date | 3 Mar 2023 |
| Contract period | 31 Aug 2026 - 31 Aug 2028 |
| Recurrence | 2026-05-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,250,000 |
| Lots value | £4,250,000 |
| Awards value | Not specified |
| Contracts value | £1,649,533 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NOTTINGHAM UNIVERSITY HOSPITAL NHS TRUST |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG5 1PB |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Sherwood |
| Westminster constituency | Nottingham East |
| Delivery location | TLF14 Nottingham, TLF15 North Nottinghamshire, TLF16 South Nottinghamshire, TLF22 Leicestershire CC and Rutland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CLYMAC; HONEYWELL CONTROL SYSTEMS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations

## Release History

- 1 Jun 2026 at 09:37 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/051245-2026
- 1 Jun 2026 at 09:36 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/051243-2026
- 24 Oct 2025 at 09:48 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/068088-2025
- 11 Sep 2025 at 15:13 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/055932-2025
- 11 Sep 2025 at 14:57 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/055912-2025
- 17 Mar 2025 at 16:09 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009733-2025
- 5 Mar 2025 at 10:54 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/007996-2025
- 5 Mar 2025 at 10:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/007971-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/068088-2025
  24th October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/055932-2025
  11th September 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/055912-2025
  11th September 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009733-2025
  17th March 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/007996-2025
  5th March 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/007971-2025
  5th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.clymac.co.uk
- http://www.honeywell.com
- https://health-family.force.com/s/Welcome
- https://www.gov.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nuh.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04e9a0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04e9a0.json.