--- title: "RFI for Wales Video Wall Support" ocid: "ocds-h6vhtk-04ea0d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea0d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea0d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea0d.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "BBC (BRITISH BROADCASTING CORPORATION)" published: "2025-03-06" --- # RFI for Wales Video Wall Support Buyer: BBC (BRITISH BROADCASTING CORPORATION) Current stage: Planning OCID: ocds-h6vhtk-04ea0d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea0d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ea0d.json) ## Summary The BBC (British Broadcasting Corporation) is currently in the planning stage of a procurement process titled "RFI for Wales Video Wall Support." This pre-market engagement is specifically aimed at sourcing maintenance and support services for video walls located at their Central Square offices in Cardiff, a highly flexible and cost-effective environment opened in 2020. This procurement, falling under the services category, seeks to cover annual service, health checks, and mechanical inspections of the video walls in the Atrium and the main news studio. Interested parties must respond to the Request for Information (RFI) by the deadline of 2nd April 2025 at 12:00 noon UK time, with services expected to commence on 21st October 2025. Key industry classification for the required services is "Repair and maintenance services of audio-visual and optical equipment" (CPV: 50340000), and the procurement will take place within the United Kingdom. This tender presents significant business growth opportunities, especially for Small and Medium-sized Enterprises (SMEs) capable of providing specialised repair and maintenance services for high-end audio-visual equipment. Companies that possess technical expertise in handling LED maintenance, PAT testing, load-bearing component inspections, and support for Samsung and Unilumin video walls should consider participating. The provision of annual services, health checks, and emergency call-out allowances must be supported by a solid track record in the field, implying that businesses with robust service portfolios in video wall technology will be well-suited to compete. Engaging in this RFI could result in long-term partnerships with the BBC, enhancing business visibility and technical credibility within the industry. ## Notice The BBC offices in Central Square, Cardiff were opened in 2020. It is an affordable, highly cost effective, flexible, and fit for purpose environment designed to sustain and grow creative success through the delivery of high quality, greatly valued, distinctive content across all platforms. Central Square is a building that enables the BBC to realise benefits for Welsh and UK audiences, meeting the needs of the BBC and its partners in Wales, and complementing the long-term production, property, and productivity strategies across the UK. Within the building there are two videowalls, one used for marketing, public engagement, and production activity - this is located in the Atrium. The second is located within the main news studio and provides the complete furniture for the news programmes. The Atrium is made up of Unilumin cabinets, whilst the news studio is Samsung. This RFI seeks review of the marketplace for Video Wall support. In summary the requirements are: 1) Annual Service of all equipment, including PAT testing and certification. 2) Annual Core System Health Check to include any LED maintenance. 3) Annual Mechanical Inspection and certification of load-bearing components as per PUWER/LOLER. 4) Annual servicing is usually carried out between the hours of 23:00 and 04:45. 5) Allowance for Call-Outs annually, to fix faults.The equipment covered by the RFI can be split into the two distinct areas of Central Square Atrium Video Wall and Central Square News Studio Video Wall. Please see the RFI documentation for further details of the specification and how to respond to this RFI. ### Planning Information RFI response deadline 02/04/25 12:00 noon UK time. In order to take part in this RFI, please take the following steps: 1 - Register your company on the Jaggaer eSourcing portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the RFI: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs Open to all Suppliers' link. 2.3 - Click on the relevant PQQ to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ into your 'My PQQs page. (This is a secure area reserved for your projects only). 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - All RFI documentation can be found within the eTendering portal. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ. 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk. * * All questions relating to this RFI should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk * * ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/008177-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Mar 2025 | | Submission deadline | Not specified | | Future notice date | 2 Apr 2025 | | Award date | Not specified | | Contract period | 20 Oct 2025 - 20 Oct 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BBC (BRITISH BROADCASTING CORPORATION) | | Locality | LONDON | | Post town | West London | | Postcode | W1A 1AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | West End | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50340000 - Repair and maintenance services of audio-visual and optical equipment ## Release History - 6 Mar 2025 at 11:27 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/008177-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/008177-2025 6th March 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.bbc.co.uk/supplying/ - https://bbc.bravosolution.co.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea0d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ea0d.json.