---
title: "Electronic Quality Management System (EQMS)"
ocid: "ocds-h6vhtk-04ea2c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea2c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea2c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea2c.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR SURREY"
published: "2025-10-21"
---

# Electronic Quality Management System (EQMS)

Buyer: THE POLICE AND CRIME COMMISSIONER FOR SURREY  
Current stage: Tender  
OCID: ocds-h6vhtk-04ea2c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea2c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ea2c.json)

## Summary

The Police and Crime Commissioner for Surrey initiated a public procurement process for an "Electronic Quality Management System (EQMS)" to support compliance with the Forensic Science Regulator's statutory requirements. Located in Guildford, the purchasing entity represents both Surrey and Sussex Police. The procurement, categorised under Database and Operating Software Packages and related IT services, was conducted through an open procedure, beginning with planning on 6th March 2025 and a tender phase from 16th April 2025, closing on 19th May 2025. Despite active and well-documented planning and tender phases, the award intended to commence on 1st August 2025, was ultimately cancelled as of 21st October 2025 citing governance and contractual considerations.

This tender presented a significant opportunity for businesses specialising in IT solutions, particularly those adept at providing database management and electronic information services. Companies with experience in developing and implementing complex software systems, particularly those with a focus on compliance and data management within the forensics sector, would find this contract advantageous. With a contract value estimated at £470,000 and a term of 5 years, extendable by up to two additional years, it offered a substantial engagement prospect, suitable for SMEs capable of delivering high-quality, competitive solutions. Though cancelled, such opportunities highlight the demand for robust IT systems in public services, promising multiple avenues for growth and contribution in future offerings.

## Notice

The Forensic Science Regulator (FSR) timeline for achieving compliance with statutory regulations means that a number of business areas within Surrey Police and Sussex Police are either currently already accredited or are looking to become accredited or compliant with the FSR's Code of Practice. As such the demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more units/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements This Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together "the Contracting Authority") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS). The Requirement will be tendered for a single Supplier. The Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods. The anticipated commencement date of the Contract is 1st August 2025. Any changes to this commencement date will be communicated to all bidders through the Contracting Authority's e-tendering portal (https://sell2.in-tend.co.uk/blpd). Please note that before any contract can be awarded, there will be an internal governance process to obtain approval before proceeding, this may be delayed if the cost of the contract is greater than that currently budgeted for.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/067112-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Oct 2025 |
| Submission deadline | 19 May 2025 |
| Future notice date | 6 Mar 2025 |
| Award date | Not specified |
| Contract period | 30 Sep 2025 - 30 Sep 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £470,000 |
| Lots value | £470,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR SURREY |
| Additional buyers | Missing |
| Locality | GUILDFORD |
| Post town | Guildford |
| Postcode | GU3 1YJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | TLJ South East (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48600000 - Database and operating software package
- 64216200 - Electronic information services
- 72212610 - Database software development services
- 72222000 - Information systems or technology strategic review and planning services
- 72223000 - Information technology requirements review services

## Release History

- 21 Oct 2025 at 12:56 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/067112-2025
- 16 Apr 2025 at 09:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015450-2025
- 6 Mar 2025 at 15:17 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/008231-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/067112-2025
  21st October 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/015450-2025
  16th April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/008231-2025
  6th March 2025 - Planned procurement notice on Find a Tender

## Notice URLs

- https://sell2.in-tend.co.uk/blpd
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea2c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ea2c.json.