---
title: "Fleet Management System"
ocid: "ocds-h6vhtk-04ea4c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea4c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea4c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea4c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "AVON FIRE AUTHORITY"
published: "2025-09-02"
---

# Fleet Management System

Buyer: AVON FIRE AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-04ea4c

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## Summary

The public procurement process led by Avon Fire Authority has culminated in the successful award of a contract for a comprehensive Fleet Management System. The procuring authority, based in Portishead, United Kingdom, sought to implement a system that aligns with legal compliance and delivers operational efficiencies. This award, tagged under the software and information systems category, was completed using a limited procurement method due to the project's value being below the threshold for open competition. The tender was initiated earlier in the year, with the award confirmed on 2nd September 2025, leading into the active contract phase starting on 1st September 2025. The contract is scheduled to extend over four years until August 2029, with an option for a one-year extension.

This procurement provides robust opportunities for businesses specialising in fleet management software solutions, particularly those offering attributes such as cloud-based systems, enhanced asset tracking, and data management capabilities. The intention to move towards a more streamlined and efficient fleet management process opens competitive avenues for technology firms that can deliver scalable and integrative solutions. Civica UK Limited, a large-scale software provider based in London, has been identified as the successful supplier, reflecting the scope for other large entities in the software sector to consider future collaborations or bids of this nature.

## Notice

Avon Fire & Rescue (AFRS) are looking to move to a single Fleet Management System that fits the requirements of the Service, providing a standardised approach that will assist with ensuring legal compliance and delivering measurable benefits in asset management, asset tracking and improvements in working practices. Key points of note within the project are; * An improved more efficient solution for workshops to record and report on work completed. * A paperless end to end solution to more efficiently manage and record all aspects of fleet management. * With better utilisation and control a reduction in total fleet number could be realised. * Align servicing frequencies and standardise the testing regimes across AFRS in conjunction with CFOA best practice guidelines. * Provide a more efficient and user-friendly system for all fleet team members. * Improve the service received by members of staff across AF&RS through better managed fleet assets. * Providing an accurate detailed reporting system enabling trend analysis to enable more informed data driven decision making not only on a day-to-day basis but for longer term strategic decisions. * Improve performance reporting by the managing of KPI's via the upgraded Fleet Asset Information System. * Improved data input by vehicle technicians that will reduce workloads of administrators. * Improved stock control. * Improved job process control e.g. self-generated job cards and labour utilisation. * Rigid input of data via electronic format will ensure more accurate records. * Improved defect management/reporting. * Improved document management. * Improved interdepartmental data sharing * A cloud-based system

### Planning Information

Avon Fire & Rescue Service (AFRS) would like to invite Suppliers to Express an interest in our upcoming tender opportunity to provide a Fleet Management System. 
This EOI will help us to identify suitable providers to include in the tender opportunity.
If you are not already signed up to the Sell2 UK Portal, please register via this link https://sell2.in-tend.co.uk/blpd/home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/053060-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | 22 Apr 2025 |
| Award date | 11 Jul 2025 |
| Contract period | 31 Aug 2025 - 31 Aug 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | £165,000 |
| Contracts value | £165,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | AVON FIRE AUTHORITY |
| Locality | PORTISHEAD |
| Post town | Bristol |
| Postcode | BS20 8JJ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK61 North Somerset |
| Local authority | North Somerset |
| Electoral ward | Portishead West |
| Westminster constituency | North Somerset |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48000000 - Software package and information systems
- 48219300 - Administration software package
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services

## Release History

- 2 Sep 2025 at 09:51 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/053060-2025
- 14 Jul 2025 at 09:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/039500-2025
- 13 Mar 2025 at 14:21 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009238-2025
- 6 Mar 2025 at 17:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/008275-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/053060-2025
  2nd September 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/039500-2025
  14th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009238-2025
  13th March 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/008275-2025
  6th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://sell2.in-tend.co.uk/blpd/home
- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea4c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ea4c.json.