---
title: "Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS"
ocid: "ocds-h6vhtk-04ea82"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea82"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea82.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ea82.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WALTHAM FOREST HOUSING ASSOCIATION"
published: "2025-07-07"
---

# Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS

Buyer: WALTHAM FOREST HOUSING ASSOCIATION  
Current stage: Award  
OCID: ocds-h6vhtk-04ea82

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## Summary

The procurement process for planned works and responsive repairs at the Waltham Forest Housing Association (WFHA) has been completed, with TEB Builders Ltd appointed as the supplier. This procurement, managed by Altair Ltd on behalf of WFHA, focuses on delivering maintenance services to social homes within the London Borough of Waltham Forest. The award, dated 7 July 2025, marks the transition to the 'Award' stage of the procurement process. The contract, valued at approximately £3,850,000 over its initial five-year term, has commenced with potential for a two-year extension. The procurement method was 'open' with a 'below threshold - open competition' process, addressing industry categories such as construction work and repair and maintenance services, specifically in the UK region.

This procurement presents significant growth opportunities for businesses specialising in construction and maintenance services, enhancing their portfolio in the public sector. SME-sized companies experienced in high-quality service delivery are particularly well-placed to compete for such contracts, as demonstrated by the successful bid from TEB Builders Ltd, an SME itself. The project aligns with broad opportunities for service providers committed to delivering tenant-focused, reliable, and efficient repair and maintenance services. Businesses embracing WFHA's values of quality, safety, and tenant satisfaction stand to benefit greatly from engaging in similar public contracts.

## Notice

Waltham Forest Housing Association (WFHA) is undertaking a competitive tender process to appoint a supplier to deliver their Planned and Responsive Maintenance Services.This process is being managed by Altair Ltd on behalf of WFHA. Please note that this will conclude as WHFA contract and has no connection to Altair Ltd.This ITT is provided on the same basis to all organisations.The aim of this procurement process is to appoint one provider to deliver services outlined within Schedule 6 - Specification.The anticipated annual contract value is estimated at PS450,000 for the planned element and PS320,000 for the reactive element, resulting in a total estimated annual spend of PS770,000. Over the full five-year term, the estimated total contract value is PS3,850,000.Please note that whilst this is an estimated contract value it is not in any way guaranteed. In this ITT, the following words and phrases have the following meanings: Association Means Waltham Forest Housing Association (WFHA)Bidder/s Those organisations who have expressed an interest in providing the Requirement who have been selected by the Association to be invited to tender for the contract to provide them.Contract Means any formal agreement for goods, works or services as a result of this Tender ProcessEvaluation Criteria Means the evaluation criteria contained in Schedule 2FOI Law The Freedom of Information Act 2000, and the Environmental Information Regulations 2004 together as amended from time to timeForm of Tender Means the document contained in the Response Schedule (Schedule 3 which is completed by the Bidder and returned with its Tender Response.Tenant A person who resides or is present in a WFHA propertyInvitation to Tender (ITT) This Invitation to Tender including all its appendices Schedules 1 - 8, Appendix A and Appendix 1 - 8.Portal Means the secure online portal MyTenders operated by for the purposes of the Procurement Process.Preferred Bidder/s Means the Bidder/s who is successful following evaluation in accordance with the Evaluation CriteriaProcurement Process Means the procedure followed by Waltham Forest Housing Association to award the Contract.Response Schedule(s) Means Schedule 1, Schedule 3 and Schedule 4 and must be completed by Bidders in order for the Bidder to be considered for contract award in the Procurement Process.Requirement Means the Works and Services which the WFHA wishes to procure, details of which are set out in in this ITT and "Requirements" shall be construed; accordingly, Return Date Means the deadline for Tender Responses specified by the Association.Subcontractor A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project.Services Means the Services to be provided under the contractTenders Tender responses made by Bidders to this ITT in accordance with its terms and "Tender" shall be construed; accordingly,Tender Response Means a Response Schedule(s) submitted by a Bidder during the Procurement Process using the Response Schedule(s).TUPE Transfer of Undertakings Protection of Employment Regulations Updates Means a written notification by the Association to Bidders. Updates may be issued during the tender period to amend or to provide clarification to any part of the ITT. WFHA Means Waltham Forest Housing Association (WFHA) and its agentsWorking Day Means a day (other than a Saturday or Sunday) on which banks are open for domestic business in the City of London.SECTION 2: INSTRUCTIONS TO BIDDERS2. IntroductionTenders must be submitted strictly in accordance with the following instructions, read carefully before completing the ITT documentation. In submitting a Tender response, Bidders confirm that they have read and understood the contents. Bidders not complying with these instructions may be rejected by WFHA whose decision in the matter will be final.This ITT is provided on the same basis to all

### Lot Information

Lot 1

Renewal: Expectation is for after the initial 3 year term, that the extensions will be annual i.e. 3 year initial term + 1 year + 1 year. Extension will be at the discretion of the contracting authority and agreement with the supplier

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/037635-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2025 |
| Submission deadline | 1 May 2025 |
| Future notice date | Not specified |
| Award date | 23 Jun 2025 |
| Contract period | 6 Jul 2025 - 6 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,850,000 |
| Lots value | £3,850,000 |
| Awards value | £3,850,000 |
| Contracts value | £3,850,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WALTHAM FOREST HOUSING ASSOCIATION |
| Additional buyers | ALTAIR CONSULTANCY AND ADVISORY SERVICES LTD |
| Locality | LONDON |
| Post town | East London |
| Postcode | E17 3RU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI5 Outer London - East and North East |
| ITL 3 | TLI53 Redbridge and Waltham Forest |
| Local authority | Waltham Forest |
| Electoral ward | Hoe Street |
| Westminster constituency | Walthamstow |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TEB BUILDERS |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 45000000 - Construction work
- 50000000 - Repair and maintenance services

## Release History

- 7 Jul 2025 at 08:11 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/037635-2025
- 24 Jun 2025 at 10:26 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/034660-2025
- 9 Apr 2025 at 15:21 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014083-2025
- 1 Apr 2025 at 14:08 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012310-2025
- 7 Mar 2025 at 13:04 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008344-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/037635-2025
  7th July 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/034660-2025
  24th June 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/014083-2025
  9th April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/012310-2025
  1st April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/008344-2025
  7th March 2025 - Tender notice on Find a Tender
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591880
  Invitation To Tender - The full tender details of the requirement
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591929
  ITT Schedule 4 - Pricing Schedule
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591931
  ITT Schedule 6 - Service Specification
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591932
  ITT Schedule 7 - Property Details Confidentiality
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591933
  ITT Schedule 8 - Property List
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591930
  ITT Schedule 5 - Contract Terms
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591879
  Appendix A - ITT Checklist - Checklist for all requirements for the ITT
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591921
  ITT - Schedule 1 - PSQ Procurement Specific Questionnaire
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591925
  ITT Schedule 2 - Evaluation Methodology
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=591926
  ITT Schedule 3 - Quality Questions - Response Schedule

## Notice URLs

- https://wfha.org.uk/
- https://www.altairltd.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.m3h.co.uk/go/maintenance/schedule-of-rates/contractors/contractors-sublicence
- https://www.mytenders.co.uk
- https://www.mytenders.co.ukTheTenderMUSTbereceivedviaWFHA'sagentse-tenderportal12Noonon1stMay2025.Tendersthatarenotsubmittedbythisdeadlinewillbeexcluded.YouarestronglyadvisednottodelayuploadingyourTendersubmission.FailuretosubmitafullresponsetoanyoftheTenderdeliverablesspecifiedbelowmayresultintheexclusionoftheTenderfromfurtherconsiderationbyWFHA.Followingthedeadlineforsubmission,Bidderswillnot,ingeneral,bepermittedtoamendorsupplementtheirTenders.However,WFHAreservestheright,atitsdiscretion,torequestaBiddertoclarifyitsTenderinwriting,correctobviouserrors,ortosupplyfurtherinformation.TheTendershallremainopenforacceptancebyWFHAfor90daysfromthedeadlineforsubmissionoftenderresponses.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ea82. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ea82.json.