---
title: "Prior Information Notice - Property Management Services Function"
ocid: "ocds-h6vhtk-04eacc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04eacc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04eacc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04eacc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS AIRPORTS LIMITED"
published: "2025-10-28"
---

# Prior Information Notice - Property Management Services Function

Buyer: HIGHLANDS AND ISLANDS AIRPORTS LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-04eacc

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## Summary

The procurement process for the "Prior Information Notice - Property Management Services Function" has recently reached the award stage with Highlands and Islands Airports Limited (HIAL) as the buyer. The project focuses on commercial property management services across 11 airports in Scotland, spanning locations such as Inverness, Dundee, and Stornoway. The goal is to establish a property management function and Computer Aided Facilities Management (CAFM) system to ensure infrastructure compliance and effective contract management. The process used an open procedure and the award was successfully granted to Graham + Sibbald on 24 October 2025, with a contract valued at £1,796,378.63 GBP.

This tender opens significant business growth opportunities, particularly for firms with expertise in commercial property management, facilities management, and technology solutions for CAFM systems. It targets companies capable of handling multi-site operations, offering contract administration, and displaying exceptional quality management, which was heavily weighted in the tender's evaluation criteria at 60% quality and 40% price. SMEs specialised in these services, especially those able to enhance infrastructure performance and compliance, stand to benefit considerably from engaging with this procurement process.

## Notice

This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

### Lot Information

Lot 1

HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature. The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation. The service provider shall manage and coordinate HIAL's maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services: - Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors; - Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors; - Provision of helpdesk function and CAFM system; - Transfer of HIAL asset data (in xls format) into the CAFM system; - Managing asset data input from contractors to populate the CAFM system; - Manage contractors work and report to HIAL (through CAFM); - Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor; - Data information management including reporting, auditing, trend analysis on supply chain performance; - Contract management support including production of performance reports and supporting supply chain review meetings where requested; - Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings; - Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously; - Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety); - Coordination of all maintenance activities. See attached PIN Document for more information on the background to requirement, scope, programme and next steps.

Renewal: 2 x 12 month extension periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/068854-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Oct 2025 |
| Submission deadline | 5 May 2025 |
| Future notice date | Not specified |
| Award date | 23 Oct 2025 |
| Contract period | Not specified |
| Recurrence | 2028 or 2030 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,796,378 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS AIRPORTS LIMITED |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 7JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Culloden and Ardersier |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM6 Highlands and Islands, TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM64 Na h-Eileanan Siar, TLM65 Orkney Islands, TLM66 Shetland Islands, TLM71 Angus and Dundee City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GRAHAM + SIBBALD |

## CPV Codes

### Divisions

- 70 - Real estate services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 70332200 - Commercial property management services
- 72514000 - Computer facilities management services
- 79994000 - Contract administration services

## Release History

- 28 Oct 2025 at 10:58 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/068854-2025
- 6 May 2025 at 11:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008451-2025
- 6 May 2025 at 11:24 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019063-2025
- 16 Apr 2025 at 10:15 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015472-2025

## Notice URLs

- http://www.hial.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000779502
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04eacc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04eacc.json.