---
title: "Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network"
ocid: "ocds-h6vhtk-04ec95"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ec95"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ec95.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ec95.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE"
published: "2025-08-04"
---

# Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network

Buyer: FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE  
Current stage: Tender  
OCID: ocds-h6vhtk-04ec95

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## Summary

The Foreign, Commonwealth and Development Office (FCDO) is currently in the tender stage for establishing Framework Agreements for Events Management and Related Services across the British High Commission (BHC) locations in India, including New Delhi and various Deputy High Commissions. This procurement process, initiated on 4 August 2025, targets services categorised under event, video production, marketing management consultancy, public relations, and catering services. Interested businesses must submit their proposals by 4 September 2025, with the award period concluding on 3 November 2025. The framework is set to commence on 1 December 2025 for an initial term of 36 months, potentially extending for an additional 24 months. The procurement method is an open procedure, welcoming bids from companies across India.

This tender presents significant opportunities for growth for service providers in events management, video production, public relations, influencer marketing, and catering industries within India. Companies, especially SMEs and VCSEs, with expertise in these areas are encouraged to compete, as there is a strong emphasis on sustainability, innovation, and flexibility. The range of services on offer could accommodate businesses aiming to expand their portfolio in government events and diplomatic engagements, capitalising on the strategic partnerships facilitated by the British High Commission. The open framework agreement allows for ongoing participation and adaptation, fostering long-term relationships and consistent business prospects in this diverse and evolving sector.

## Notice

The British High Commission in India brings together numerous UK Government departments including the Foreign Commonwealth and Development Office (FCDO) and the UK Department for Business and Trade (DBT). The British High Commission in New Delhi covers consular services for Northern India. The British High Commission, New Delhi has British Deputy High Commissions, at Kolkata, Chennai, Mumbai, Chandigarh, Hyderabad, Ahmedabad and Bengaluru. It also has a trade office in Pune and the British National Assistance office in Goa. The BHC's departments organize and participate in a large number of events to raise awareness about the UK as a destination for education, tourism and to do business with. Some of these events are organised independently however, we do work in partnership with industry associations (e.g. National Association of Software and Service Companies (NASSCOM), The Confederation of Indian Industry (CII), Global International Entrepreneurs Organization (TiE), Federation of Indian Chambers of Commerce & Industry (FICCI) and Federation of Indian Export Organisations (FIEO), Government of India/State Governments (and respective ministries), NGOs, other diplomatic missions, private companies and Institutions. The events that the BHC organizes are not restricted to cities where the BHC/ BDHC has offices but also Tier-2/Tier-3 cities where BHC does not have a physical office. BHC hosts many of its events at the diplomatic residences of the BHC/DHC senior staff as well as partner organisations like British Council and UK India Business Council. FCDO in India anticipates that the initial framework agreement for Lot 1 to 5 will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months. In the framework suppliers will be empanelled for the following Five (5) Lots: Lot 1: Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design and Integration, Print Production Lot 2: Video Production and Photography Services Lot 3: Public Relations and Market research Lot 4: Influencer Marketing Lot 5: Catering Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts

### Lot Information

Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design & Integration and Print Production

The Contractor will provide end-to-end strategic event planning and delivery services for the British High Commission, with a strong emphasis on sustainability and green practices. Events must reflect the UK's commitment to climate action, innovation, and collaboration with India, using eco-friendly materials and minimizing environmental impact. Services include event design, AV production, logistics, branding, content creation, and VIP facilitation. The Contractor must adhere to strict timelines, branding guidelines, and operational protocols, ensuring seamless execution and post-event deliverables. Flexibility, creativity, and environmental responsibility are key expectations throughout the contract.

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Video Production & Photography Services

The British High Commission in India seeks multimedia agencies across the country to capture and produce high-quality photographs and videos that showcase the UK-India partnership. Agencies must deliver content suitable for social media, websites, and media use, while adhering to UK branding and privacy standards. Assignments include filming high-level events, ministerial visits, and initiatives, often on short notice. Agencies must ensure confidentiality, cultural sensitivity, and timely delivery of raw and edited content. A strong presence across India, technical expertise, and prior experience with diplomatic or development organizations are essential.

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Influencer Marketing

The British High Commission, India seeks an Influencer Marketing (IM) agency to drive trade and investment goals through strategic, low-cost influencer partnerships. The agency must have a diverse, ready-to-deploy influencer database across sectors and tiers, and handle all engagements in-house. Experience with government or diplomatic entities is preferred. The agency must also support international payments and deliver high-impact, multi-format campaigns with sensitivity to DBT India's budget and messaging.

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Marketing Research & Public Relation

The British High Commission, India seeks a full-service Public Relations Agency (PRA) to manage campaigns, media, influencers, and events across India. The agency must demonstrate strong pan-India reach, sectoral experience, and digital innovation. It should offer strategic marketing, research, and evaluation aligned with the Government Communication Service (GCS) framework. The PRA must also support international payments and collaborate with other vendors for large-scale campaigns.

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Catering Services

The British High Commission, India seeks catering providers for indoor and outdoor events, covering food and beverage services with a focus on sustainability, hygiene, and quality. Contractors must offer eco-friendly practices, full-service setups (including staff, crockery, and cleanup), and be capable of handling both vegetarian and non-vegetarian menus. Preference is given to those offering both food and beverages. Strict adherence to health, safety, and security protocols is mandatory.

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

### Planning Information

Suitable and Interested suppliers are invited to a virtual market engagement. The supplier event will place on 25th March 2025 at 11 am (India Time). Please complete the questionnaire (https://forms.office.com/e/9n62xdW5d4) by 17:00 hrs (India Time) on 24th March 2025, if you are interested in attending. This event is being held to provide further information and seek your views regarding our open framework agreement for Event Management and related services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/045516-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Aug 2025 |
| Submission deadline | 4 Sep 2025 |
| Future notice date | 30 May 2025 |
| Award date | Not specified |
| Contract period | 1 Dec 2025 - 30 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,500,000 |
| Lots value | £4,500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 55520000 - Catering services
- 79310000 - Market research services
- 79340000 - Advertising and marketing services
- 79413000 - Marketing management consultancy services
- 79416000 - Public relations services
- 79952000 - Event services
- 79961000 - Photographic services

## Release History

- 4 Aug 2025 at 09:23 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/045516-2025
- 22 May 2025 at 15:49 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/025299-2025
- 13 Mar 2025 at 11:09 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009159-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/045516-2025
  4th August 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/025299-2025
  22nd May 2025 - Pipeline notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009159-2025
  13th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://fcdo.bravosolution.co.uk/web/login.html
- https://forms.office.com/e/9n62xdW5d4
- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ec95. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ec95.json.