---
title: "Print Management and Associated Services"
ocid: "ocds-h6vhtk-04eca2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04eca2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04eca2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04eca2.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "GENERAL DENTAL COUNCIL"
published: "2025-04-29"
---

# Print Management and Associated Services

Buyer: GENERAL DENTAL COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-04eca2

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## Summary

The General Dental Council (GDC) is planning a procurement process to engage a supplier for Print Management and Associated Services. This public procurement is at the planning stage with an official notice published on 29th April 2025. The procurement will use a selective method through a competitive flexible procedure. The procurement is set in London, United Kingdom, and the services fall under the industry categories of printed matter and related products, mailing services, and printing services. The process will involve key dates, such as the deadline for expressions of interest on 6th June 2025 and the expected start of the contract on 1st September 2025. This tender is significant due to its gross value of £2,400,000, with an anticipated contract period extending up to 31st December 2027, including possible extensions.

This procurement presents substantial business growth opportunities, especially for organisations skilled in managing high volumes of time-sensitive communication, such as physical mailing and data validation services. Businesses in the printing and mailing services industry, particularly those adept at handling secure data transfers and compliance with legal mailing requirements, would be well-suited to compete for this tender. The GDC is open to applications from SMEs, making it an enticing prospect for smaller organisations aiming to expand their portfolios in the printing and mailing domain. Additionally, the two-stage procurement process allows businesses to engage initially through a prequalification stage, providing a fair platform to assess and demonstrate their capacity and capabilities effectively.

## Notice

The General Dental Council (GDC) will be going out to tender, to appoint a supplier for the provision of Print Management and Associated Services. The GDC is responsible for regulating dental professionals in the UK, ensuring that only qualified individuals can legally practise dentistry. As part of our statutory function, we maintain registers of over 44,500 dentists and 76,000 Dental Care Professionals (DCPs) and maintain a list of specialists also on the register, known as Specialist Lists, ensuring they remain complaint with regulatory requirements, including the annual renewal of their registration through the Annual Retention Fee (ARF) process. Registrants receive multiple notifications before, during and after renewals. This includes formal notices, reminders, and compliance related correspondence. While the GDC uses a range of digital communication channels such as email, SMS, and eGDC (our web-based system where registrants can maintain their registration details and pay their ARF by credit or debit card), it is a legal obligation for the GDC to send certain communications via physical mail. This ensures that registrants are properly notified of their obligations, especially in cases where digital communication may be unread, or insufficient for legal purposes. To support this statutory function, we require a reliable print management and mail fulfilment partner who is capable of handling high volumes of legally significant and time sensitive correspondence. The Supplier will undertake the management, proofing and production of personalised mailings using the data provided by the GDC. This includes proofing correspondences, validating the data and sending out the following: - Annual retention fee notices - Removal letters - Indemnity Notice of Erasure letters - Annual Practising Certificates - Registrant reminder letters The Supplier will provide additional services, including: - A secure method for sharing registrant/mailing data - A forward on service - A business reply service - A process for providing weekly management reports to the GDC (as described in the Service Level Agreement) - Ad-hoc registrant mailing - GDC stationery - Printing and sending of 'welcome packs' (including Standards of the Dental team book, registration certificate and register leaflet items)

### Lot Information

Lot GDC-2024-027

Renewal: The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance.

### Planning Information

Suppliers interested in participating in this preliminary market engagement should download and complete the Expression of Interest (EOI) Form from the document repository on the Delta e-Sourcing Platform. The first five suppliers to submit a completed EOI form will be invited to a virtual engagement meeting in April, allocated on a first-come, first-served basis. The submission deadline for the EOI form is 11:00 AM on 27 March 2025.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017693-2025 |
| Notice type | UK3 - Planned Procurement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Apr 2025 |
| Submission deadline | 22 May 2025 |
| Future notice date | 12 May 2025 |
| Award date | Not specified |
| Contract period | 31 Aug 2025 - 31 Dec 2027 |
| Recurrence | 2029-05-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,000,000 |
| Lots value | £2,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GENERAL DENTAL COUNCIL |
| Locality | LONDON |
| Post town | West London |
| Postcode | W1G 8DQ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Marylebone |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 79571000 - Mailing services
- 79800000 - Printing and related services

## Release History

- 29 Apr 2025 at 14:23 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/017693-2025
- 13 Mar 2025 at 12:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009178-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/017693-2025
  29th April 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009178-2025
  13th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04eca2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04eca2.json.