--- title: "Provision of Fuel Card Services" ocid: "ocds-h6vhtk-04ed8f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ed8f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ed8f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ed8f.json" source: "Find A Tender Service" current_stage: "Award" buyer: "SOUTHEND CITY COUNCIL" published: "2025-03-18" --- # Provision of Fuel Card Services Buyer: SOUTHEND CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-04ed8f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ed8f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ed8f.json) ## Summary Southend City Council is seeking to procure a fuel card service to manage their fleet's fuel purchases. The tender is for the provision of fuel card services, enabling the council's fleet of 82 vehicles to purchase approximately 55,000 litres of ULSD diesel annually from various retail outlets across Southend-on-Sea. This procurement falls under the petroleum products, fuel, electricity and other sources of energy category. The procurement stage is currently at the tender update phase with an initial contract start date of 1 February 2025 and ending on 31 January 2028, with an option to extend until 31 January 2030. This tender presents an excellent opportunity for businesses that provide fuel card solutions. Companies with extensive networks of fuel retail outlets and the capability to offer secure payments, competitive pricing, comprehensive management information, and carbon emission reports will find this tender particularly suitable. Businesses that can support Southend City Council's environmental and administrative efficiency goals can leverage this contract to build robust client relationships and demonstrate their capacity for public sector collaborations. ## Notice Southend-on-Sea City Council (the "Council") currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. ### Lot Information Lot 1 Southend-on-Sea City Council (the "Council") currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. Benefits of using a fuel card include (but not limited to): * Remove the need for cash * Significantly reduced admin requirements as opposed to pay and reclaim * Provides consistent, competitive pricing * Secure payments * Detailed Management Information * Carbon emission reports to help with social value commitments ### Procurement Information No suitable tenders were submitted in response to an open procedure, as the tender responses received did not demonstrate that they could fully meet the requirements of the Council. Link to the contract notice for the published opportunity: https://www.contractsfinder.service.gov.uk/Notice/1c1e171d-3c4f-426f-81f0-c9d8a5ed43fc. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/010036-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Mar 2025 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 18 Mar 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Unsuccessful | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHEND CITY COUNCIL | | Locality | SOUTHEND-ON-SEA | | Post town | Southend-on-Sea | | Postcode | SS2 6YL | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH31 Southend-on-Sea | | Local authority | Southend-on-Sea | | Electoral ward | Victoria | | Westminster constituency | Southend East and Rochford | | Delivery location | TLH31 Southend-on-Sea | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy ### Codes - 09000000 - Petroleum products, fuel, electricity and other sources of energy - 09100000 - Fuels - 09310000 - Electricity ## Release History - 18 Mar 2025 at 17:53 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010036-2025 - 17 Mar 2025 at 11:47 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009613-2025 - 14 Mar 2025 at 19:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009549-2025 ## Notice URLs - http://www.southend.gov.uk/ - https://www.contractsfinder.service.gov.uk/Notice/1c1e171d-3c4f-426f-81f0-c9d8a5ed43fc ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ed8f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ed8f.json.