---
title: "HR Finance System"
ocid: "ocds-h6vhtk-04ee08"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ee08"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ee08.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ee08.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BARCUD SHARED SERVICES"
published: "2025-03-17"
---

# HR Finance System

Buyer: BARCUD SHARED SERVICES  
Current stage: Planning  
OCID: ocds-h6vhtk-04ee08

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ee08.json)

## Summary

Barcud Shared Services, located in Cardiff, and Bron Afon Community Housing, based in Cwmbran, are planning a procurement process for an integrated HR & Payroll system for the housing association industry. This initiative, titled "HR Finance System," falls under the services category and is relevant to software packages, IT services, and business consultancy. The process is currently in the planning stage, with key dates including the publication of the Prior Information Notice (PIN) on 13 March 2025 and the intended procurement deadline of December 2025. Suppliers are expected to provide details on implementation timelines considering the end-of-life of the current HRP Windows software in March 2026.

This tender presents significant business growth opportunities for companies specialising in HR and payroll systems, particularly for those with experience in the housing association sector. Ideal contenders would be experts in offering software with core HR functions, payroll compliance, data security, user-friendly interfaces, and scalable solutions. The procurement process invites suppliers to engage through workshops and consultations, enabling them to showcase their innovative solutions and contribute to the efficiency and compliance improvements sought by Bron Afon Community Housing.

## Notice

Prior Information Notice (PIN) for HR & Payroll System for Housing Association Title: BAF 25005 - Procurement of an Integrated HR & Payroll system for a housing association/registered social landlord. Organisation: Bron Afon Community Housing Publication Date: 13/03/2025 1. Introduction Bron Afon, which is a social housing association, is seeking to procure a new HR & Payroll system to replace our existing solution. This new system will provide like-for-like functionality while introducing improvements to enhance efficiency, user experience, and compliance. 2. Scope of the Requirement The new system must offer the following functionalities: Core HR functions (employee records, absence management, recruitment, etc.). Payroll processing, including compliance with UK payroll regulations, flexible to allow alignment to internal policies, ability to provide a variety of payment types Data Security and Compliance: Adherence to data protection regulations and high standards of security. User-Friendly Interface: The system should have an intuitive interface accessible to various user levels across the organisation. Scalability and Flexibility: Capability to grow with the organisation's needs and accommodate future system integrations if required. Self-service functionality for employees and managers. Integration with existing finance and reporting systems. Improved automation and reporting capabilities. All systems will be assessed against a more in-depth set of requirements and standards following shortlisting for demos. System needs to be integrated and allow workflows across business and remove the need for duplicate entry of data Ability to roll back a payroll period whereby errors are identified Ability to integrated with direct workforce applications such as Total mobile to allow us to capture out of hours work electronically Ability to data load pay increases at scale Report function Salary forecasting tool 4. Current System Bron Afon Community Housing currently uses an on-premise Civica HR & Payroll system. This software is reaching its end of life and needs to be imminently replaced. 5. Indicative Timeline The main procurement constraint that we have is due to the HRP Windows software reaching end of life in March 2026. This means that the intention would be to procure and implement the new HR & Payroll system by December 2025, in time for us to do a parallel run of both old and new systems to ensure successful payroll before Year End period 25/26. We would therefore appreciate supplier information on timescales for implementation of their system and how achievable our indicative timeline is and any other constraints we need to consider with this timeline. PIN Publication Date: 13/03/2025 PIN Duration: 3 Weeks 5. Supplier Engagement Bron Afon invites suppliers with experience in delivering integrated HR & Payroll systems for housing associations or similar sectors to register their interest. Pre-tender market engagement activities will include supplier workshops and demos/consultations to gather insights on current solutions and best practices. 6. Contact Information For further information or to express interest, please use the S2W Function. Please note that this is a prior information notice only and does not constitute a formal tender or invitation to tender.

### Planning Information

The main procurement constraint that we have is due to the HRP Windows software reaching end of life in March 2026. This means that the intention would be to procure and implement the new HR & Payroll system by December 2025, in time for us to do a parallel run of both old and new systems to ensure successful payroll before Year End period 25/26. We would therefore appreciate supplier information on timescales for implementation of their system and how achievable our indicative timeline is and any other constraints we need to consider with this timeline.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009726-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | 3 Apr 2025 |
| Award date | Not specified |
| Contract period | 13 Apr 2025 - 17 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BARCUD SHARED SERVICES |
| Additional buyers | BRON AFON COMMUNITY HOUSING LIMITED |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 2SA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Torfaen |
| Electoral ward | Llantarnam |
| Westminster constituency | Torfaen |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 79400000 - Business and management consultancy and related services

## Release History

- 17 Mar 2025 at 15:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009726-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/009726-2025
  17th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.barcudsharedservices.org.uk/
- https://www.bronafon.org.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ee08. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ee08.json.