--- title: "Cardiff University, Grounds Maintenance - Preliminary Market Engagement" ocid: "ocds-h6vhtk-04ee84" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ee84" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ee84.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ee84.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CARDIFF UNIVERSITY" published: "2025-03-18" --- # Cardiff University, Grounds Maintenance - Preliminary Market Engagement Buyer: CARDIFF UNIVERSITY Current stage: Planning OCID: ocds-h6vhtk-04ee84 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ee84) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ee84.json) ## Summary Cardiff University is planning a procurement process for Grounds Maintenance services, targeting the industry category of maintenance services. This process falls under Welsh devolved regulations and aims to manage and maintain the university’s green spaces, including academic building curtilage, sports facilities, student residences, and areas of special environmental interest. The pre-market engagement event is scheduled for Thursday, 10th April 2025, from 2-3 pm at Lecture Theatre 0.07, Hayden Ellis Building, Maindy Road, Cardiff. Key deadlines include registration of attendance by Tuesday, 8th April 2025, 12 Noon. This tender presents substantial opportunities for businesses in the landscaping and grounds maintenance sector to expand their operations by providing comprehensive services to a leading educational institution. Companies skilled in sustainable practices, environmental management, and regular maintenance schedules will find this contract particularly fitting. Small and Medium Enterprises (SMEs) are encouraged to apply, as the university seeks to enhance biodiversity, create safe and clean pathways, and implement effective waste management strategies. Engaging in this contract can foster business growth through a long-term commitment, with a potential contract period extending from October 1, 2025, to September 30, 2028, with options for renewal. ## Notice The University are hosting a Pre-Market engagement event for the re-procurement for the provision of Grounds Maintenance services: The contract comprises the management and maintenance of Cardiff University's green spaces and associated facilities, including the following categories of land: Academic building curtilage, open spaces, natural sites, sports facility curtilage. Student Main Residencies and Student Houses' enclosed gardens Access roads, car parks and pathways Areas of special environmental interest The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health. Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate. Grounds maintenance should be consistent with the good practice and standards as follows: Develop a Regular Maintenance Schedule. Keep Walkways, Parking Spaces and Entryways Clean. In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice. Use Sustainable Landscaping Practices. Investing in in Seasonal Enhancements. Ensure Proper Tree and Shrub Care. Implementing a Waste Management Strategy. Areas of special environmental interest The University are hosting an In-person, supplier and sector engagement event on Thursday 10th April 2025, 2- 3pm at: Lecture Theatre 0.07 Hayden Ellis Building Maindy Road Cardiff CF24 4HQ The objectives for the event are; a. Gauge and generate interest around the contract opportunity b. To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements c. To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Tuesday 8th April 2025 - 12 Noon. The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event. ### Planning Information In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Tuesday 8th April 2025 – 12 Noon. The University reserves the right to reject an application to attend sent after this time. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009931-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Mar 2025 | | Submission deadline | Not specified | | Future notice date | 29 Apr 2025 | | Award date | Not specified | | Contract period | 30 Sep 2025 - 30 Sep 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,325,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 4HQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77314000 - Grounds maintenance services ## Release History - 18 Mar 2025 at 14:47 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/009931-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/009931-2025 18th March 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://in-tendhost.co.uk/cardiffuniversity/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ee84. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ee84.json.