--- title: "Workforce Deployment Systems for North West London NHS Trusts" ocid: "ocds-h6vhtk-04ef00" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef00" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ef00.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ef00.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "IMPERIAL COLLEGE HEALTHCARE NHS TRUST" published: "2025-03-19" --- # Workforce Deployment Systems for North West London NHS Trusts Buyer: IMPERIAL COLLEGE HEALTHCARE NHS TRUST Current stage: Planning OCID: ocds-h6vhtk-04ef00 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef00) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ef00.json) ## Summary The North West London NHS Trusts, which include Imperial College Healthcare NHS Trust, Chelsea and Westminster NHS Foundation Trust, London North West University Hospitals NHS Trust, The Hillingdon Hospitals NHS Foundation Trust, and Central London Community Healthcare NHS Trust, are currently in the planning stage for the procurement of workforce management solutions. This initiative, titled "Workforce Deployment Systems for North West London NHS Trusts," falls under the industry category of Human resources management consultancy services. It is located in West London, with participation details and responses to be submitted via the Atamis e-sourcing portal by 9th April 2025. This Request for Information (RFI) aims to gather market insights to inform future service specifications and commissioning strategies. This tender represents a significant business growth opportunity for companies specialising in digital workforce management solutions, particularly those with expertise in e-rostering, bank and agency booking platforms, job planning, and rota design and compliance for resident doctors. By participating in the RFI, suppliers can contribute valuable feedback to shape the procurement requirements and ensure the solutions align with industry best practices. Businesses capable of delivering integrated and efficient workforce management systems will find this tender well-suited to their capabilities, offering the potential to enhance operational efficiency and support high-quality patient care within multiple NHS Trust sites. ## Notice The North West London NHS Trusts, consisting of Imperial College Healthcare NHS Trust, Chelsea and Westminster NHS Foundation Trust, London North West University Hospitals NHS Trust, The Hillingdon Hospitals NHS Foundation Trust and Central London Community Healthcare NHS Trust is seeking market insights from potential providers regarding the procurement of a suite of workforce management solutions. This Request for Information (RFI) aims to gather industry feedback to inform the development of service specifications and commissioning strategies. This RFI is an informal market engagement exercise and does not signify the commencement of a formal procurement process. It is intended to support the Trust's in assessing market solutions and shaping the most effective approach to commissioning these services. Should a formal tender process be initiated, a separate advertisement and procurement notice will be issued at the appropriate time. Please note that participation in this RFI is entirely voluntary and will not impact your eligibility to participate in any future tendering process. Likewise, choosing not to respond will not disadvantage potential suppliers in any way. However, supplier feedback at this stage will be instrumental in shaping the requirements and ensuring that the final procurement approach aligns with industry capabilities and best practices. ### Lot Information Lot 1 The Trusts are seeking to procure a suite of digital workforce management solutions to enhance operational efficiency and optimise staffing resources across multiple NHS Trust sites within the region. This initiative aims to improve workforce planning, deployment, and compliance while ensuring high-quality patient care through the effective management of workforce. As part of this procurement exercise, The Trusts are exploring market capabilities for the following integrated workforce management solutions: * E-rostering - A comprehensive system to facilitate staff scheduling, ensuring the right personnel are deployed efficiently and effectively. * Bank and agency booking platform - A solution to manage temporary staffing, enabling flexible workforce deployment while maintaining cost control and compliance. * Job planning - A digital platform to support workforce planning and resource allocation, ensuring alignment with service demand and contractual obligations. * Rota design and compliance (resident doctors) - A system to ensure the creation and management of compliant rotas in accordance with national and local guidelines. The Trusts are committed to ensuring that these solutions support seamless workforce coordination, enhance efficiency, and drive improvements in service delivery. To ensure the procurement process is aligned with market capabilities and best practices, the Trusts are conducting this Request for Information (RFI) exercise. As part of this process, suppliers are invited to respond to a structured set of 15 key questions, which will help the Trusts assess market offerings, capabilities, and potential innovations. By participating in this RFI, suppliers will have an opportunity to influence the scope and structure of the upcoming procurement process, ensuring that proposed solutions meet the operational needs of the Trusts. Additional information: Please complete your response and return via our tendering portal, Atamis by Wednesday, 9th April 2025 at 5:00pm. To access the documents and participate, please register and apply via Atamis e-sourcing portal: https://health-family.force.com/s/Welcome We appreciate your time and contribution to this engagement and look forward to your responses. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/010124-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Mar 2025 | | Submission deadline | Not specified | | Future notice date | 19 Mar 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IMPERIAL COLLEGE HEALTHCARE NHS TRUST | | Locality | LONDON | | Post town | West London | | Postcode | W2 1NY | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | Hyde Park | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI7 Outer London - West and North West | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48450000 - Time accounting or human resources software package - 79414000 - Human resources management consultancy services ## Release History - 19 Mar 2025 at 12:43 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/010124-2025 ## Notice URLs - https://health-family.force.com/s/Welcome - https://www.imperial.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef00. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ef00.json.