---
title: "Extension of Contract for the provision of a Patient Administration System and Electronic Patient System"
ocid: "ocds-h6vhtk-04ef35"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef35"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ef35.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ef35.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WHITTINGTON HEALTH NHS TRUST"
published: "2025-03-19"
---

# Extension of Contract for the provision of a Patient Administration System and Electronic Patient System

Buyer: WHITTINGTON HEALTH NHS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-04ef35

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef35)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ef35.json)

## Summary

The WHITTINGTON HEALTH NHS TRUST, located in London, UK, has reached the award stage for the extension of a contract concerning the provision of a Patient Administration System and Electronic Patient System. This contract, initially set to expire on 1 May 2025, will be extended by up to five years, including an initial three-year extension with options for up to two additional one-year extensions. The procurement method used was a direct award under the ASCC Framework, with an estimated value of £13.9 million excluding VAT. Key dates include the contract signature due on 31 March 2025, starting from 1 May 2025 and potentially running until 30 April 2030. The industry category involves medical information, data storage, data management, and document management services, covering regions UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK within the United Kingdom.

This tender offers substantial opportunities for businesses in the healthcare IT sector, especially those that provide integrated systems for patient administration and electronic medical records. Companies with strengths in medical information systems, data storage and management, as well as document management services, are well-suited to compete. Additionally, businesses that can ensure service continuity during transitional periods will find a strategic advantage. The partnership with SYSTEM C HEALTHCARE LIMITED illustrates the complexity and scale of the requirements, favoring large providers that can deliver robust, scalable solutions over extended periods.

## Notice

The Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract notice reference 2007/S 61-075154 under the Public Contracts Regulations 2006 ("ASCC Framework"). The Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract. The call-off contract therefore expires on 1 May 2025. The services cover the Trust's needs in both acute and community provision settings. The Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for up to a further 2 years in 1 year increments. The estimated value of the services to be supplied over the 5 year period is approximately PS13.9m excluding VAT.

### Procurement Information

The Trust is intending to commence a procurement during 2025 in order to award a long-term successor contract for the provision of a patient administration system and electronic patient system. The Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the procurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010217-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 Mar 2025 |
| Contract period | 30 Apr 2025 - 30 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £13,878,470 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WHITTINGTON HEALTH NHS TRUST |
| Locality | LONDON |
| Post town | North London |
| Postcode | N19 5NF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Junction |
| Westminster constituency | Islington North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SYSTEM C HEALTHCARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48814000 - Medical information systems
- 72317000 - Data storage services
- 72322000 - Data management services
- 72512000 - Document management services

## Release History

- 19 Mar 2025 at 16:07 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/010217-2025
- 19 Mar 2025 at 15:53 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/010210-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/010217-2025
  19th March 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/010210-2025
  19th March 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.systemc.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ef35. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ef35.json.