---
title: "Cardiff & Vale University Hospital ibml Scanner"
ocid: "ocds-h6vhtk-04f738"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f738"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f738.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f738.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF AND VALE UNIVERSITY HEALTH BOARD"
published: "2025-03-21"
---

# Cardiff & Vale University Hospital ibml Scanner

Buyer: CARDIFF AND VALE UNIVERSITY HEALTH BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-04f738

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## Summary

Cardiff and Vale University Health Board has initiated a procurement process for the replacement of their existing medical records digitising/scanning equipment, with the project titled "Cardiff & Vale University Hospital ibml Scanner". This falls under the industry category of computer equipment and software, located in Cardiff, CF14 4HH, Wales, United Kingdom. The process is at the award stage as of 21st March 2025. Key dates include the start of the contract on 2nd April 2025 and its end on 1st April 2026. The procurement method employed is direct award, given the exclusive distribution rights held by Kodak Alaris Limited for the ibml 8300 FUSiON Scanner.

This tender presents significant opportunities for businesses that specialise in providing high-quality document scanners and associated equipment, particularly those that can meet stringent national standards for digital preservation. Large-scale enterprises like Kodak Alaris Limited, which hold exclusive rights for specific high-standard scanning equipment, are well-suited to compete in such procurement processes. The targeted procurement ensures continuity and minimises operational disruption, making it an attractive contract for businesses focused on medical record digitisation systems.

## Notice

Replacement equipment is sought to enable the continuation of the University Health Board's primary programme for digitising / scanning acute medical records.

### Procurement Information

The ibml 8300 FUSiON Scanner is an industry-standard document scanner that meets the mandatory FADGI 3-Star compliance for government records, ensuring adherence to national and regulatory standards for digital preservation. This model is a like-for-like replacement for the current equipment used within Cardiff and Vale University Health Board, which is approaching end of life. Procuring the same model ensures a seamless transition with no disruption to existing workflows. No additional training costs will be incurred, as staff are already familiar with the ibml scanning system. Kodak Alaris Limited is the exclusive UK distributor of the ibml 8300 FUSiON Scanner, supplying it directly from the manufacturer. No alternative suppliers exist within the UK market for this specific model.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010616-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Mar 2025 |
| Contract period | 1 Apr 2025 - 1 Apr 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £275,192 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF AND VALE UNIVERSITY HEALTH BOARD |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KODAK ALARIS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems

### Codes

- 30216110 - Scanners for computer use
- 48318000 - Scanner software package

## Release History

- 21 Mar 2025 at 11:29 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/010616-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/010616-2025
  21st March 2025 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f738. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04f738.json.