---
title: "70154 - Education Management System (EMS) for the Education Authority"
ocid: "ocds-h6vhtk-04f795"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f795"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f795.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f795.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE EDUCATION AUTHORITY"
published: "2025-03-21"
---

# 70154 - Education Management System (EMS) for the Education Authority

Buyer: THE EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-04f795

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## Summary

The Education Authority (EA) has extended the contract for the provision of an Education Management System (EMS) with MRI Community Software Limited from 1 April 2025 to 31 March 2028. The original contract, awarded under the procurement ID 70154, was initially set for 1 April 2018 - 31 March 2023 with a two-year option already exercised, and now encompasses an additional three years with an increased value of £1,110,000, bringing the total contract value to £3,972,276.15. This extension is pending Business Case approval from the Department of Education. The EMS contract falls under the 'software package and information systems' category and is located in the UK. This process is currently at the Award stage, following a limited procurement method without a prior call for competition, justified under Reg 72(1)(c) due to unforeseen circumstances disrupting the initial EdIS procurement competition.

This tender extension provides significant growth opportunities for businesses specialising in software and information systems, particularly those offering educational and document management solutions. With a substantial budget increment and an extended period, businesses that can deliver robust, scalable, and reliable EMS solutions will find this contract lucrative. Suitable candidates for this tender include large-scale software providers with expertise in educational software packages, database management, and support services, capable of ensuring seamless integration, maintenance, and support over an extended timeframe.

## Notice

Provision of an Education Management System for the Education Authority.

### Lot Information

Lot 1

Provision of an Education Management System for the Education Authority. Additional information: EA originally awarded contract 70154 for period 01/04/2018 - 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 - 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 - 31/03/2028 which requires an additional contract value to the current contract (an additional PS1,110,000.00) (overall revised contract value will then be PS3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to "Capita One Ltd" who have been recently acquired by "MRI Community Software Ltd". For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..

Options: Contract was awarded for 5 year period 01 April 2018 - 31 March 2023 with option of a further 2 periods of 12 month extension.

### Procurement Information

This modification for an additional 3 years support and maintenance, and an increase to the overall contract value of PS1.1m meet the conditions of Reg 72(1)(c) that states: (c) where all of the following conditions are fulfilled: -- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. * This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live; * This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and The increase of a further PS1.1m is less than 50% of the original overall contract value. (The original contract value being PS2.5m)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010760-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Nov 2016 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,972,276 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MRI COMMUNITY SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48190000 - Educational software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48310000 - Document creation software package
- 48311000 - Document management software package
- 48600000 - Database and operating software package
- 48610000 - Database systems
- 48611000 - Database software package

## Release History

- 21 Mar 2025 at 16:01 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010760-2025

## Notice URLs

- https://etendersni.gov.uk/epps
- https://ted.europa.eu/udl?uri=TED:NOTICE:422619-2016:TEXT:EN:HTML
- https://www.mrisoftware.com/uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f795. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04f795.json.