---
title: "Invoice Automation Tool"
ocid: "ocds-h6vhtk-04f8bf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f8bf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f8bf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f8bf.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CARDIFF UNIVERSITY"
published: "2025-05-30"
---

# Invoice Automation Tool

Buyer: CARDIFF UNIVERSITY  
Current stage: Tender  
OCID: ocds-h6vhtk-04f8bf

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f8bf)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04f8bf.json)

## Summary

Cardiff University is the contracting authority for the procurement of an "Invoice Automation Tool." Located in Cardiff, UK, the university initiated this tender process to support its finance transformation project. The tender, classified under the industry category "Software package and information systems," was launched with open procurement methods, allowing businesses to participate through a competitive flexible procedure. Although the tender was active earlier, it has since been completed, having previously set pivotal dates such as the tender period ending on 21 April 2025 and the award ending on 12 May 2025. This procurement was intended to enhance the management of supplier invoices and improve service efficiency within the institution. The initiative originally started with the publication of the tender notice on 26 March 2025.

This tender represents a significant opportunity for businesses within the technology and software sector, particularly those specialising in financial automation tools. Companies capable of providing innovative solutions to improve invoice processing efficiency would have been well-positioned to compete for this contract. The focus on responsible procurement, with an emphasis on ESG initiatives, suggests that businesses with strong environmental, social, and governance practises could benefit. Businesses offering bespoke software solutions that align with Cardiff University's terms might find opportunities for long-term collaboration. Although the tender stage has passed, such contract opportunities exemplify the potential for ongoing business partnerships with educational institutions seeking technology-driven advancements.

## Notice

Please go to https://in-tendhost.co.uk/cardiffuniversity/aspx/Home to access the tender documents, submit clarifications and upload your bids. To support our finance Tansformation project, Cardiff University has identified the need for a tool to automate the capture and processing of supplier invoices, with exception handling and workflow. The solution will also mitigate risk associated with order/invoice discrepancies and support improved service delivery and efficiency

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028750-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 May 2025 |
| Submission deadline | 21 Apr 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jun 2025 - 1 Jun 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £468,000 |
| Lots value | £468,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Additional buyers | Missing |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 4HQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 30 May 2025 at 11:13 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/028750-2025
- 26 Mar 2025 at 09:47 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011249-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/028750-2025
  30th May 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/011249-2025
  26th March 2025 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
  ITT Schedule 1 - Evaluation Methodology Schedule 2 - Specification Schedule 3 - Response Schedule Schedule 4 - Pricing Response Schedule 5 - Cardiff University Terms (Subject to negotiation with the preferred bidder as explained int he process documents)

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f8bf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04f8bf.json.