---
title: "Unit4 Renewal"
ocid: "ocds-h6vhtk-04f993"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f993"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f993.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04f993.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SUSSEX(THE)"
published: "2025-03-27"
---

# Unit4 Renewal

Buyer: UNIVERSITY OF SUSSEX(THE)  
Current stage: Award  
OCID: ocds-h6vhtk-04f993

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## Summary

The University of Sussex has completed a procurement process for the renewal of the UNIT4 Enterprise Resource Planning (ERP) system, a primary finance system critical for the university’s operations. This contract, with an estimated value of £71,622, focuses on the support and maintenance services required to sustain the UNIT4 system. The award was made on 21 March 2025 to UNIT4 Business Software Limited, a large enterprise headquartered in London. This procurement falls under the IT services category, encompassing consulting, software development, Internet services, and support. The procurement method was limited, conducted without prior publication due to the absence of competitive alternatives for technical reasons.

This tender offers significant business growth opportunities for companies specialising in ERP systems, particularly those with experience in university finance operations and IT services. Businesses adept in providing software support, maintenance, and integration will find this contract suitable given the technical demands and specific nature of the university’s operational requirements. The limited procurement method underscores the importance of having established expertise and capabilities in managing such systems, providing an advantage for specialised IT service providers looking to secure similar contracts with other educational institutions.

## Notice

UNIT4 is the University's main Enterprise Resource Planning (ERP)

### Lot Information

Lot 1

UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on. This contract is for support and maintenance of our UNIT4 system.

### Procurement Information

The tender procedure followed for this requirement was a direct award in line with the Public Contracts Regulations 2015, regulation 32. "(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights". UNIT4 has been on a long term contract starting on 01.01.2026 as a result of a tender process and contract award from December 2024. Replacing this system would be impossible in the given timescale of end of April 2025 and delay in renewing might cause disruption to working practices around invoicing and expenses for the entire University. The University new Cloud Unit 4 service provision is to commence January 2026 with a duration until December 2027.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/011582-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £71,622 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SUSSEX(THE) |
| Locality | FALMER, BRIGHTON |
| Post town | Brighton |
| Postcode | BN1 9RH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ21 Brighton and Hove |
| Local authority | Brighton and Hove |
| Electoral ward | Coldean & Stanmer |
| Westminster constituency | Brighton Pavilion |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 27 Mar 2025 at 14:28 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/011582-2025

## Notice URLs

- https://www.sussex.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04f993. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04f993.json.