--- title: "PRO0919 Integrated Housing and Asset Management System" ocid: "ocds-h6vhtk-04fa37" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fa37" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fa37.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fa37.json" source: "Find A Tender Service" current_stage: "Award" buyer: "YOUR HOUSING GROUP" published: "2026-05-27" --- # PRO0919 Integrated Housing and Asset Management System Buyer: YOUR HOUSING GROUP Current stage: Award OCID: ocds-h6vhtk-04fa37 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fa37) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04fa37.json) ## Summary Your Housing Group (YHG) has completed a competitive tendering process under the UK's Procurement Act 2023, culminating in the awarding of a contract for an Integrated Housing and Asset Management System. The procurement, identified as PRO0919, took place in Warrington, UK, within the software industry. This contract was vital for YHG's initiative to replace multiple separate systems with a modern, cloud-based solution aimed at enhancing efficiency and customer satisfaction. The process was conducted via an open, competitive flexible procedure, concluding with a signed contract on 29th April 2026, extending initially until 28th April 2031, with the possibility of extensions up to 2041. This award has been made to Infinity Group Limited, a UK-based SME, demonstrating the procurement's emphasis on integrating a new digital platform using cloud technology and adherent to rigorous security standards. This tender offers substantial business growth prospects, particularly favourable to businesses that specialise in software development, especially those with expertise in integrated housing and asset management systems. The contract's value is significant, with a gross amount of £20 million, providing scope for collaborative expansion and additional project opportunities. Moreover, the contract includes provisions for the direct award of further system modules, presenting SMEs with prospects for long-term partnership and expansion within YHG's digital transformation programme. Given the focus on modern solutions, companies with strong capabilities in cloud services, digital integration, and flexible system designs are well-suited to engage in such tenders. This procurement highlights opportunities for businesses to showcase innovation and adaptability in providing comprehensive management software solutions. ## Notice Your Housing Group Limited invited suitably qualified and experienced suppliers to participate in a procurement in relation to a contract to provide an Integrated Housing and Asset Management System (software). This was to replace YHG's existing separate software and/or systems for housing and asset management as well as customer relationship management (CRM) under YHG's internal "Your Systems Programme". YHG undertook this procurement under the Competitive Flexible Procedure in accordance with Section 20(2)(b) of the Procurement Act 2023 (the Act) and as further detailed in documentation provided. This is a multi-stage tendering procedure. The aim for this contract is to efficiently consolidate and integrate solutions onto a modern cloud-based platform to leverage efficiencies and increase customer satisfaction. Responsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for customers, residents and tenants whenever needed or desired. A digital first and cloud methodology is being pursued across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed will be expected to enforce high standards of penetration testing and compliance, as well as adherence to cloud security principles. YHG sought principally one supplier and one system that would replace multiple other systems, however appreciate that this may include the use of additional third parties or sub-contractors to provide aspects of the system. ### Lot Information Lot 1 Options: YHG may Direct Award subsequent system "modules" related to the main housing and asset management system within the first 5 years of contract award to the successful Tenderer. These include software, systems or modules for: repairs management, repairs scheduling (including dynamic scheduling), risk management, contact centre telephony, other finance modules, HR/training/Payroll module(s), other modules provided by the Supplier to support Housing and Asset Management or Repairs functionality. This would done be through Schedule 5 Paragraph 8 of the Procurement Act 2023. Renewal: 5 year initial period with the following potential extension periods: Extension 1: 3 years Extension 2: 3 years Extension 3: 2 years Extension 4: 2 years Maximum total contract length if all extensions taken out is 15 years. ### Planning Information YHG carried out soft market testing with 6 suppliers for this procurement in November 2024. Suppliers were given a soft market testing information pack and invited to demonstrations. This was all carried out prior to the introduction of the Procurement Act 2023. The suppliers invited and participated in the demonstrations were: Civica NEC Techlabs London Rubixx Esuasive MRI Software As the soft market period was concluded before the introduction of the Act, YHG is able to provide interested parties with copies of the soft market test information pack and clarification questions as part of this Preliminary Market Engagement. Please email procurement@yourhousinggroup.co.uk using the reference PRO0919 in your email to request copies. This process does not form part of the formal tender procedure to follow and no supplier shall be disadvantaged by either taking part or not taking part in this process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/049772-2026 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 27 May 2026 | | Submission deadline | 8 Aug 2025 | | Future notice date | 12 May 2025 | | Award date | 29 Mar 2026 | | Contract period | 28 Apr 2026 - 28 Apr 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £16,666,667 | | Lots value | £16,666,667 | | Awards value | £9,149,965 | | Contracts value | £16,666,667 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | YOUR HOUSING GROUP | | Locality | WARRINGTON | | Post town | Warrington | | Postcode | WA3 7QH | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD6 Cheshire | | ITL 3 | TLD61 Warrington | | Local authority | Warrington | | Electoral ward | Birchwood | | Westminster constituency | Warrington North | | Delivery location | TLD North West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | INFINITY GROUP | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 27 May 2026 at 13:45 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/049772-2026 - 30 Mar 2026 at 09:31 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/028917-2026 - 21 Jul 2025 at 14:25 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041719-2025 - 29 Apr 2025 at 12:15 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/017598-2025 - 28 Mar 2025 at 16:27 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/011862-2025 - 28 Mar 2025 at 15:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/011833-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/049772-2026 27th May 2026 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/028917-2026 30th March 2026 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/041719-2025 21st July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/017598-2025 29th April 2025 - Pipeline notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/011862-2025 28th March 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/011833-2025 28th March 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-16874 Placeholder Contract - to be updated in due course ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.mytenders.co.uk - https://www.yourhousinggroup.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fa37. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fa37.json.