---
title: "Facilities Management & Security Services"
ocid: "ocds-h6vhtk-04fa60"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fa60"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fa60.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fa60.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "SOUTH GLOUCESTERSHIRE COUNCIL"
published: "2025-03-28"
---

# Facilities Management & Security Services

Buyer: SOUTH GLOUCESTERSHIRE COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-04fa60

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## Summary

South Gloucestershire Council is currently in the planning stage of a procurement process for Facilities Management & Security Services, targeting the public authority sub-central government industry category. The Council, located at Council Offices, Badminton Road, Yate, UK, has issued a Request for Information (RFI) to gather insights from potential suppliers. This procurement initiative aims to shape the future provision of services such as security, fire alarm drills, caretaking, and key holding across the Council’s corporate building assets. Interested suppliers are invited to submit their responses to the RFI by 22nd April 2025. The current contract for these services ends on 30th April 2026, with the new contract commencing on 1st May 2026, potentially extending up to seven years.

This tender offers significant opportunities for businesses specialising in comprehensive facilities management and security services. Companies with expertise in managing staff for security patrols, alarm responses, and building maintenance duties would find this a lucrative opportunity to expand their service portfolio. The contract’s substantial value and duration present an attractive prospect for businesses, ensuring steady revenue and long-term engagement with South Gloucestershire Council. Supplier feedback on the current specification and service levels is encouraged, offering businesses the chance to influence the final procurement strategy, making it an excellent opportunity for proactive firms in the facilities management sector.

## Notice

The Opportunity includes, but is not limited to, the following activities within the Council's corporate building assets: * Security services * Fire alarm drills and alarm testing * Care-taking duties * Security patrols * Key holding The security service aspect of the tender refers to the supply of suitable soft security services for example, a key holding service, mobile patrols, response to alarm activations, testing of fire and security systems, opening and closing sites, static guarding and reception security duties. The duration of the contract is expected to be 3 years with the potential to extend for two additional 24-month periods (total contract length up to a total of 7 years). The Council is looking to procure a managed service, whereby the successful supplier manages the staff supplied. The supplier will hold keys to all sites and will be responsible for responding to all the Council's out of hours requirements. The supplier shall provide dedicated facilities operatives to carry out general building duties, which may vary from site to site, including Front of house services; Portering; Reception duties; Ad hoc cleaning; Car park control; External and internal building patrol staff; First aid responders; Waste management activities, and Fire Safety. The supplier shall manage the supervision and performance monitoring of the Operatives and shall be the one point of contact between the Council and the Facilities Operatives for instructions and escalation purposes other than day to day requests for services. https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

### Planning Information

South Gloucestershire Council is currently reviewing the provision of Facilities Management & Security Services (“the Opportunity”). As part of developing our plans to meet this requirement we are issuing this Request for Information (RFI). This RFI is one vehicle by which we can systematically identify similarities and differences between suppliers in the market and additionally gain a greater understanding of specific suppliers’ abilities, core business and strategic outlook with respect to the Opportunity.
This RFI is issued in accordance with the principles of the Procurement Act 2023, ensuring same treatment and sharing information for the purposes of allowing suppliers and others to understand the Council’s procurement policies and decisions. Responses to this RFI will help shape our procurement strategy in compliance with public sector procurement obligations.
The Council has a current contract for the services within this Opportunity that comes to and end on 30th April 2026. The Council would welcome feedback on the current specification and service levels (attached as appendices to this document) and any suggestions from suppliers that would increase the attractiveness of the Opportunity.
You are invited to submit a response to this RFI. We look forward to your response by the closing date and time provided on the cover page of our RFI documentation.
https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/011887-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | 30 May 2025 |
| Award date | Not specified |
| Contract period | 1 May 2026 - 30 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH GLOUCESTERSHIRE COUNCIL |
| Locality | YATE |
| Post town | Bristol |
| Postcode | BS37 5AF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | South Gloucestershire |
| Electoral ward | Frampton Cotterell |
| Westminster constituency | Thornbury and Yate |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services
- 79993100 - Facilities management services

## Release History

- 28 Mar 2025 at 18:47 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/011887-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/011887-2025
  28th March 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.southglos.gov.uk
- https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fa60. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fa60.json.