---
title: "Extension of an existing contract for the Provision of Maintenance Services"
ocid: "ocds-h6vhtk-04fac6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fac6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fac6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fac6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED"
published: "2025-03-31"
---

# Extension of an existing contract for the Provision of Maintenance Services

Buyer: ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-04fac6

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## Summary

The contracting authority, ACIVICO (Design, Construction and Facilities Management) Limited, has extended an existing contract titled "Extension of an existing contract for the Provision of Maintenance Services" for the provision of property maintenance services. This extension covers services under the Constructing West Midlands Repair and Maintenance Framework Agreement. Initially commencing on 1 May 2020 and due to expire on 30 April 2025, the updated contract will now run until 31 March 2027. Situated in the West Midlands (region code UKG), this falls under the industry category of "Repair and maintenance services of building installations" (CPV code 50700000). The procurement method used is limited, with the selection made through a negotiated process without advertisement, justified by extreme urgency as per Public Contracts Regulations 2015, Section 72 (1) c).

This extension offers significant opportunities for businesses involved in the construction and maintenance sectors. With an additional contract value of £12 million, companies specializing in building maintenance services, especially those capable of managing large portfolios, will find this contract lucrative. The extension period allows businesses to plan strategically for future re-procurement processes anticipated in 2026, ensuring a stable project pipeline and sustained growth. Companies such as Dodd Group (Midlands) Limited, which is the current supplier, exemplify the calibre of businesses well-suited for such opportunities.

## Notice

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025. It is proposed to extend the expiry date of the contract to 31 March 2027.

### Lot Information

Lot 1

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at PS12 million; which is less than 50% of the original contract value, which was PS30 million. There are no material changes to the scope of the contract.

### Procurement Information

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at PS12 million; which is less than 50% of the original contract value, which was PS30 million. There are no material changes to the scope of the contract. Following publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012054-2025 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £12,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B1 2JB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DODD GROUP (MIDLANDS |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 45000000 - Construction work
- 50700000 - Repair and maintenance services of building installations

## Release History

- 31 Mar 2025 at 14:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012054-2025

## Notice URLs

- https://acivicogroup.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fac6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fac6.json.