---
title: "Pensions Administration Software"
ocid: "ocds-h6vhtk-04fb0c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fb0c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fb0c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fb0c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "PENSION PROTECTION FUND"
published: "2026-06-26"
---

# Pensions Administration Software

Buyer: PENSION PROTECTION FUND  
Current stage: Planning  
OCID: ocds-h6vhtk-04fb0c

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## Summary

The Pension Protection Fund, located in Croydon, United Kingdom, is currently in the planning stage for a procurement process concerning pension administration software. This process is classified under the services category and focuses on software package and information systems as well as pension fund administration services. Preliminary market engagement began in April 2025, with the procurement having faced delays in its original schedule. It is now expected that the Invitation to Tender (ITT) will be published in April 2028. The final contract period is set to start on 1 April 2029 and conclude on 31 March 2039, but it may be extended to 2044. This procurement initiative underscores the Fund's strategic initiative to streamline pension operations and align with new legislative demands.

This procurement process presents substantial growth opportunities for businesses specialising in software solutions and pension fund services, particularly those capable of offering innovative digital tools and ensuring regulatory compliance. Small and medium enterprises (SMEs) are particularly encouraged to participate, given the suitability criteria. Successful businesses will benefit from a long-term engagement with a respected public authority, gaining visibility and a chance to demonstrate their expertise in providing enhanced user experiences for pension administration. This is a promising opportunity for businesses to support and shape the future capabilities of pension administration systems in the public sector.

## Notice

We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs. We ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards. As of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately PS1.2bn per year in member benefits. Our existing pensions administration contract expires 31 March 2029. All details contained in this notice are our genuine best estimate but are subject to change.

### Planning Information

UPDATE 26 June 2026
Dear Suppliers,
Further to our previous communication regarding the delay to the Pension Administration Software procurement, we wish to provide an update on the anticipated timetable.
Following the wider programme review across strategic initiatives, the procurement is now expected to be paused for a prolonged period.
At this stage, the procurement will not progress before January 2028, with ITT publication due in April 2028. This reflects the need to align the project with revised organisational priorities resulting from the emergence of mandatory statutory projects requiring substantially the same resource.
The PPF has appropriate contractual provisions in place within the current service arrangement to ensure continuity of service during any implementation period in the event that a different service provider is appointed following the procurement.
These dates should be regarded as an estimate. We will continue to keep the market informed of any material developments or changes to this position via the publication of appropriate FTS notices.
We thank you for your continued interest and engagement to date.
Kind regards,
PPF
UPDATE 27 March 2026
Dear Suppliers,
We wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed.
The original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail.
In addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement.
We will provide a further update as soon as the revised timetable has been formally approved.
Kind regards
PPF
-----------------------------------------------------------------------------------------------------------------
This is not a call for competition.
We intend to conduct preliminary market engagement as follows:
Phase One - April - June 2025
• Issue Preliminary Market Engagement Notice and RFI Questionnaire
• Request demonstrations from interested suppliers
Please note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026.
Phase Two - Jan - Feb 2026
• Issue draft contract and detailed requirements to interested suppliers for comment
Phase Three - March - April 2026
• Determine route to market and potentially arrange further supplier discussions for detailed requirements feedback
This Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at: https://ppf.bravosolution.co.uk/web/login.html
To access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/060393-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Apr 2028 |
| Award date | Not specified |
| Contract period | 31 Mar 2029 - 31 Mar 2039 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PENSION PROTECTION FUND |
| Locality | CROYDON |
| Post town | Croydon |
| Postcode | CR0 2NA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI62 Croydon |
| Local authority | Croydon |
| Electoral ward | Fairfield |
| Westminster constituency | Croydon West |
| Delivery location | TLI62 Croydon |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 66 - Financial and insurance services

### Codes

- 48000000 - Software package and information systems
- 66523100 - Pension fund administration services

## Release History

- 26 Jun 2026 at 13:18 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/060393-2026
- 27 Mar 2026 at 11:49 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/028447-2026
- 1 Apr 2025 at 08:54 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/012147-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/060393-2026
  26th June 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/028447-2026
  27th March 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/012147-2025
  1st April 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.ppf.co.uk
- https://ppf.bravosolution.co.uk/web/login.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fb0c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fb0c.json.