---
title: "Electronic Document Management System"
ocid: "ocds-h6vhtk-04fb8a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fb8a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fb8a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fb8a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-04-01"
---

# Electronic Document Management System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-04fb8a

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## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the procurement process for an Electronic Document Management System (EDMS) for Hywel Dda University Health Board. This contract falls under the services category, specifically document management services (CPV code 72512000). Situated in the UK region, the procurement method was limited, with the rationale being its exclusion from the directive's scope due to it being a contract renewal via the LPP Digital Solutions Framework. The contract was awarded to Civica UK Limited on 31st March 2025, with a total contract value of £476,024.

This tender represents a significant opportunity for businesses specialising in electronic document management and related IT services to engage with a major health board in Wales. Firms with expertise in digital solutions, especially in the healthcare sector, stand to benefit from such contracts through potential future renewals and extensions, enhancing their portfolio and reputation within the industry. Large-scale suppliers like Civica UK Limited are particularly well-suited to compete in this process due to the complexity and scale of the requirements.

## Notice

Provision of Electronic Document Management System for Hywel Dda University Health Board

### Lot Information

Lot 1

Provision of an Electronic Document Management System for Hywel Dda University Local Health Board

### Procurement Information

The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012344-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £476,024 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARMARTHEN |
| Post town | Swansea |
| Postcode | SA31 3BB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Carmarthen Town West |
| Westminster constituency | Caerfyrddin |
| Delivery location | TLL14 South West Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 1 Apr 2025 at 15:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012344-2025

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fb8a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fb8a.json.