---
title: "Asset Management System"
ocid: "ocds-h6vhtk-04fc20"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc20"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fc20.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fc20.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "GREENSQUAREACCORD LIMITED"
published: "2025-04-02"
---

# Asset Management System

Buyer: GREENSQUAREACCORD LIMITED  
Current stage: Planning  
OCID: ocds-h6vhtk-04fc20

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc20)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04fc20.json)

## Summary

GREENSQUAREACCORD LIMITED, a sub-central government public authority based in Birmingham, UK, is in the planning stage for procuring an Asset Management System. This procurement falls under the goods category, specifically software packages and information systems, and aims to determine the core functions for a new asset management database solution. The market engagement exercise is scheduled to conclude on 6th May 2025, with formal procurement notice expected around 11th June 2025. The anticipated contract start date is 9th January 2026, with potential renewal options extending up to January 2036.

This tender creates significant business growth opportunities, especially for SMEs in the software and information systems arenas. The procurement seeks solutions for comprehensive property data management, component tracking, compliance management, and robust maintenance scheduling. Businesses with expertise in generating insightful reports, conducting stock condition surveys, and providing energy performance analytics will find this tender particularly well-suited. Companies specialising in integrating long-term financial planning tools for asset management will also benefit from competing in this tender, providing a chance to enhance their market position and demonstrate their innovative solutions.

## Notice

Purchase of Asset Management System

### Planning Information

Please respond to procurement@greensquareaccord.co.uk to register your interest in demonstrating your system
Green Square Accord is undertaking a market engagement exercise to determine the core functions of a new asset management database solution to effectively manage its diverse property portfolio. This portfolio includes a variety of property types, such as:
• General needs housing
• Sheltered accommodation
• Supported housing
• Temporary accommodation
• Leasehold properties
• Land
• New build developments
This market engagement exercise will inform the final database specification. The specification will be refined and released to the market as part of the formal procurement process.
We anticipate that the solution will encompass key functionalities, such as:
• Property data management: Comprehensive records of all properties, including details such as location, size, construction type, age, tenure information, ownership information and associated files and documentation.
• Component tracking: Detailed inventory of building elements & components (e.g. roofs, windows, heating systems) with associated maintenance schedules, lifecycles, warranties, and condition assessments.
• Planned maintenance scheduling: Robust system for planning and tracking preventative maintenance activities, ensuring compliance with regulatory requirements and best practice. This could include functionality for cyclical and planned preventative maintenance scheduling.
• Compliance management: Tools to monitor and ensure compliance with relevant health and safety regulations (e.g. gas safety, electrical safety, asbestos management, fire and building safety).
• Reporting and analytics: Generation of insightful reports on asset performance, maintenance costs, compliance status, and stock condition. This could include the ability to forecast future maintenance needs and budgets.
• Stock condition surveys: A solution for conducting stock condition surveys, allowing surveyors to collect data on-site and upload it directly to the database.
• Nett Present Value (NPV) Analysis: The solution could enable Green Square Accord to perform NPV analysis on planned maintenance and investment decisions.
• 30-Year Business Forecasting and Investment Planning: The solution should support long-term financial planning by enabling Green Square Accord to forecast asset performance, maintenance costs, and investment needs over a 30-year horizon. This will facilitate informed decision-making about future capital expenditure and asset management strategies.
• Energy Performance and Analysis: The solution could include functionality to record and analyse energy performance data for individual properties and across the portfolio. This could include EPC ratings, energy consumption data, and carbon emissions reporting, enabling Green Square Accord to identify areas for improvement and track progress towards its sustainability goals.
it is envisaged that GSA will invite 5 suppliers to demonstrate their systems and offering as part of this Market engagement

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012572-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | 11 Jun 2025 |
| Award date | Not specified |
| Contract period | 9 Jan 2026 - 9 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREENSQUAREACCORD LIMITED |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B1 2JB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 2 Apr 2025 at 14:12 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/012572-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/012572-2025
  2nd April 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.greensquareaccord.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc20. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fc20.json.