--- title: "Framework for the Provision of Multifunctional Devices" ocid: "ocds-h6vhtk-04fc63" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc63" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fc63.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fc63.json" source: "Find A Tender Service" current_stage: "Award" buyer: "HEART ACADEMIES TRUST" published: "2025-11-10" --- # Framework for the Provision of Multifunctional Devices Buyer: HEART ACADEMIES TRUST Current stage: Award OCID: ocds-h6vhtk-04fc63 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc63) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04fc63.json) ## Summary HEART Academies Trust, located in Bedford, United Kingdom, has completed the procurement process for a framework agreement involving the provision of Multifunctional Devices (MFDs). This procurement was conducted through an open procedure, aligning with the UK Procurement Act 2023, and is designed for use by the entire public sector, although specifically targeting the education sector and small to medium-sized public sector organisations. The agreement, awarded to AGILICO Workplace Technology Limited, spans from 18th July 2025 to 31st May 2029, focusing on the supply, installation, maintenance, and repair of new and refurbished MFDs along with Digital Transformation Solutions. The procurement was successfully concluded on 10th November 2025. This tender offers significant opportunities for businesses, especially those specialising in MFD supply, maintenance services, and digital transformation solutions like Print Management Cloud Services and Automated Invoice Processing. The agreement's nationwide reach and its focus on promoting sustainability and social value appeal to organisations aligned with these principles. Businesses, particularly large-scale suppliers capable of providing devices from multiple manufacturers and ensuring quality service delivery, will find lucrative possibilities in this framework. The stipulated Supplier Management Fee, alongside a 0.9% Volume Rebate Fee, ensures the framework remains commercially competitive for suppliers aiming to establish or strengthen their presence in the public sector market, especially within the education sector. ## Notice HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/072369-2025 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Nov 2025 | | Submission deadline | 28 Apr 2025 | | Future notice date | Not specified | | Award date | 6 May 2025 | | Contract period | 17 Jul 2025 - 31 May 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £139,000,000 | | Lots value | £139,000,000 | | Awards value | £138,000,000 | | Contracts value | £138,000,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEART ACADEMIES TRUST | | Additional buyers | VALUE MATCH SERVICES LTD | | Locality | BEDFORD | | Post town | Milton Keynes | | Postcode | MK42 9TR | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD6 Cheshire | | ITL 3 | TLD63 Cheshire West and Chester | | Local authority | Cheshire West and Chester | | Electoral ward | Great Boughton | | Westminster constituency | Chester North and Neston | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | AGILICO WORKPLACE TECHNOLOGY | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30232100 - Printers and plotters ## Release History - 10 Nov 2025 at 12:13 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/072369-2025 - 19 May 2025 at 09:14 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/022469-2025 - 3 Apr 2025 at 08:26 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012675-2025 - 3 Apr 2025 at 08:23 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012673-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/072369-2025 10th November 2025 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/022469-2025 19th May 2025 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/012675-2025 3rd April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/012673-2025 3rd April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-7609 ## Notice URLs - http://www.agilico.co.uk - https://cimple.uk/detail/468731 - https://dtpgroup.co.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.value-match.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fc63. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fc63.json.