---
title: "RHUL- 25037 Procurement of Student Records System (SaaS)"
ocid: "ocds-h6vhtk-04fcb9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fcb9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fcb9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fcb9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE"
published: "2025-10-09"
---

# RHUL- 25037 Procurement of Student Records System (SaaS)

Buyer: ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE  
Current stage: Award  
OCID: ocds-h6vhtk-04fcb9

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## Summary

The procurement process led by Royal Holloway and Bedford New College, titled "RHUL-25037 Procurement of Student Records System (SaaS)," has reached the award stage. The project falls under the services industry category, specifically centred around software implementation services, and is geographically located in Egham, United Kingdom. The procurement utilised a selective method via a competitive flexible procedure. The process began with a tender notice published on 3rd April 2025, and following several stages, the contract was signed on 12th September 2025, with a planned implementation and operational start from 30th September 2025. The contract has an initial term of seven years, with potential extensions up to 2037.

This tender provides significant opportunities for businesses specialising in Software as a Service (SaaS) solutions, particularly those capable of delivering robust student records management and implementation services. Large enterprises with expertise in cloud-based educational software and a capacity to comply with rigorous technical and business requirements are well-positioned to leverage this opportunity. The contract includes possibilities for expansion through additional modules or integration, offering a pathway for further business growth. Companies with strong track records in system implementation and management within educational institutions, particularly those able to support seamless updates and cost-effective delivery, would be ideal contenders for such opportunities.

## Notice

A Student Records Software as a Service (SaaS) Solution, including Implementation services.

### Lot Information

Lot LOT-0000

Options: Additional modules and or associated integration costs

Renewal: First extension = three (3) years from 30th September 2032 Second extension = two (2) years from 30th September 2035

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/063670-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Oct 2025 |
| Submission deadline | 29 Apr 2025 |
| Future notice date | Not specified |
| Award date | 18 Aug 2025 |
| Contract period | 25 Sep 2025 - 25 Sep 2032 |
| Recurrence | 2033-09-29 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £7,900,000 |
| Lots value | £7,900,000 |
| Awards value | £7,200,000 |
| Contracts value | £7,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE |
| Locality | EGHAM |
| Post town | Twickenham |
| Postcode | TW20 0EX |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Runnymede |
| Electoral ward | Englefield Green East |
| Westminster constituency | Windsor |
| Delivery location | TLJ26 East Surrey |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TECHNOLOGY ONE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48190000 - Educational software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72230000 - Custom software development services
- 72250000 - System and support services
- 72263000 - Software implementation services

## Release History

- 9 Oct 2025 at 11:05 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/063670-2025
- 19 Aug 2025 at 09:58 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/049755-2025
- 3 Apr 2025 at 13:11 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012826-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/063670-2025
  9th October 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/049755-2025
  19th August 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/012826-2025
  3rd April 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-6067

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92235&B=
- https://www.ellucian.com/emea-ap
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.technology1.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fcb9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fcb9.json.