--- title: "Computer Aided Facility Management Software (CAFM) System Service Provision." ocid: "ocds-h6vhtk-04fd3c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fd3c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fd3c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fd3c.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BIRMINGHAM CITY UNIVERSITY" published: "2026-01-16" --- # Computer Aided Facility Management Software (CAFM) System Service Provision. Buyer: BIRMINGHAM CITY UNIVERSITY Current stage: Award OCID: ocds-h6vhtk-04fd3c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fd3c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04fd3c.json) ## Summary Birmingham City University (BCU), a public authority in the United Kingdom, has awarded a contract for the provision of a Computer Aided Facility Management (CAFM) Software System Service. Following an open procedure, the contract was awarded to INVIDA LIMITED for a gross amount of £470,000. The procurement falls under the services category with a primary focus on computer facilities management. This contract aims to renew the CAFM system to manage approximately 50,000 live assets at the university's estates, enhancing the management of space, assets, and various facility services. Key dates include the award date on 15 January 2026 and a scheduled contract period starting 1 March 2026, with potential extensions up to 2031. This tender presents substantial growth opportunities for businesses specializing in facility management software and related services. Companies with experience in managing complex asset portfolios and offering integrated software solutions would find this contract particularly beneficial. Small and medium-sized enterprises (SMEs) are well-positioned to leverage such opportunities, thanks to the procurement procedure's suitability criteria favouring SMEs. The contract offers a three-year term, with options for renewal, providing a stable and potentially long-term business relationship with Birmingham City University. ## Notice Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions ### Lot Information Lot 1 Renewal: 2 x 1 year optional extensions are available ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004013-2026 | | Notice type | UK6 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jan 2026 | | Submission deadline | 5 May 2025 | | Future notice date | Not specified | | Award date | 15 Jan 2026 | | Contract period | 1 Mar 2026 - 1 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £427,000 | | Lots value | £427,000 | | Awards value | £470,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Pending | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY UNIVERSITY | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B4 7BD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Nechells | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG31 Birmingham | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | INVIDA | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72510000 - Computer-related management services - 72514000 - Computer facilities management services ## Release History - 16 Jan 2026 at 15:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/004013-2026 - 10 Apr 2025 at 15:14 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014378-2025 - 4 Apr 2025 at 18:05 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013248-2025 - 4 Apr 2025 at 11:05 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013052-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/004013-2026 16th January 2026 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/014378-2025 10th April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/013248-2025 4th April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/013052-2025 4th April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-939238736 ITT Document with Emebbed schedules, annexes & appendices for bidder completion and return and reference in completing bid returns - https://www.find-tender.service.gov.uk/Notice/Attachment/A-939239503 Notice to bidders regarding document submission advice assistance and guidance - https://www.delta-esourcing.com/delta/login.html Access Code : 3U7367F377 Document Annex 1 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-939520193 ITT documents - https://www.find-tender.service.gov.uk/Notice/Attachment/A-939521051 ITT & Appedices - https://www.find-tender.service.gov.uk/Notice/Attachment/A-939521078 ITT & Appendices - https://www.find-tender.service.gov.uk/Notice/Attachment/A-548 ITT Document with Embedded schedules, Annexes and Appendices for bidder reference. - https://www.find-tender.service.gov.uk/Notice/Attachment/A-549 ITT Document with embedded schedules, annexes and appendices for bidder reference ## Notice URLs - https://www.bcu.ac.uk/ - https://www.delta-esourcing.com/respond/3U7367F377 - https://www.invida.co.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fd3c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fd3c.json.