---
title: "The Provision of the Educational Management Information System"
ocid: "ocds-h6vhtk-04fdc5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fdc5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fdc5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fdc5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "OUTWOOD GRANGE ACADEMIES TRUST"
published: "2025-04-07"
---

# The Provision of the Educational Management Information System

Buyer: OUTWOOD GRANGE ACADEMIES TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-04fdc5

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## Summary

Outwood Grange Academies Trust, a public body governed by law in Wakefield, has completed the procurement process for the provision of an Educational Management Information System (MIS). The contract, valued at GBP 2,181,084.61, has been awarded to Arbor Education Partners Limited. This tender covers the classification of "Educational software package" under the goods category and addresses the requirement for a unified MIS across Outwood's family of schools located in regions UKC, UKD, UKE, and UKF. The procurement was conducted via a limited method with no prior publication of a call for competition, directly using the KCS Education Management Systems framework agreement. The contract was signed on April 2, 2025, and the award status is active as of April 7, 2025.

This tender presents substantial growth opportunities for businesses specializing in educational software solutions, particularly those capable of delivering comprehensive and compatible MIS functionalities. Businesses involved in cloud-based technology solutions and software integration are particularly well-suited to compete in similar procurement opportunities. The requirement to simplify processes, increase efficiency, and reduce costs provides prospects for vendors who can offer scalable, efficient, and user-friendly educational management systems. The direct award mechanism through a compliant framework further ensures streamlined decision-making, minimizing the impact on operational continuity and reducing training requirements for staff.

## Notice

Outwood Grange Academies Trust ("Outwood") intends to award a contract for the provision of its educational management system ("MIS").

### Lot Information

Lot 1

Outwood's requirement is to have one unified MIS across all of the trusts family of schools to simplify processes and to increase operating efficiency, reduce costs and streamline the user experience. By moving to a more modern cloud based MIS solution, Outwood will drastically reduce the number of individual systems and therefore logins that staff have to use. This migration to a unified system will also help in reducing costs associated with running multiple different operating platforms. The intention is to also remove the additional costs associated with the MIS provision as part of this activity once the current contract expires. Outwood requires an established provider that can incorporate the additional features it requires as part of standard functionality. Outwoods intention is to migrate to the MIS operator that offers the highest level of compatibility to the current systems that the trust operate at the best value. This would ensure the most advantageous offering which looks to reduce migration impact to the schools and system users, reduces the costs in redeveloping systems in use and minimise costs and time involved in the need to retrain staff across the trust.

Options: This can be extended through further direct award at the end of the initial agreement through a suitable compliant framework agreement.

### Procurement Information

The intention is to use the KCS Education Management Systems framework agreement Y20024 direct award. Outwood identified the requirement for the new MIS to be that which provides the most compatible connectivity to the range of internal and external systems being used across all of the schools. The most advantageous offer is delivered by Arbor and therefore the decision has been made to award the contract by way of direct award under the framework to Arbor.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013273-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,181,084 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OUTWOOD GRANGE ACADEMIES TRUST |
| Locality | WAKEFIELD |
| Post town | Wakefield |
| Postcode | WF1 2PF |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wrenthorpe and Outwood West |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ARBOR EDUCATION PARTNERS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 7 Apr 2025 at 08:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013273-2025

## Notice URLs

- https://www.outwood.com/

## Provenance

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