---
title: "Software for Forms"
ocid: "ocds-h6vhtk-04fe82"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fe82"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fe82.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04fe82.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE UNIVERSITY OF KENT"
published: "2025-04-08"
---

# Software for Forms

Buyer: THE UNIVERSITY OF KENT  
Current stage: Award  
OCID: ocds-h6vhtk-04fe82

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fe82)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04fe82.json)

## Summary

The University of Kent, located in Canterbury, has completed a direct procurement process to acquire software solutions for forms and event management, specifically Gecko Forms for international lead capture and Gecko Visit for managing on-campus and online student recruitment events. This procurement falls under the sub-central government public authority category, with a contract valued at £130,928.88 awarded on 8th April 2025. The award status is active, and the contract period starts on 29th April 2025 and ends on 28th April 2028. The procurement method used was below the threshold without competition, indicating a direct award process.

This tender presents significant opportunities for SMEs specialising in software solutions and digital event management systems. Businesses capable of providing integrated recruitment software that enhances lead capture, follow-up communication, and event management workflows would be well-suited to compete for similar contracts. The University of Kent’s decision to integrate Gecko Forms into their CRM system highlights a preference for solutions that offer seamless integration, efficient management, and high conversion rates for prospective student leads. This contract exemplifies the potential for SMEs to participate in and benefit from public procurement opportunities in the higher education sector.

## Notice

Gecko Forms for international lead capture and Gecko Visit to manage all on campus and online student recruitment events. We host a wide range of on campus and online recruitment events through varied platforms and workarounds. We have found Gecko a platform to manage all open days, campus tours, applicant days, virtual events and so on. The International Marketing and Recruitment team as well as the wider FS&B team use GeckoForm to capture international leads via all the marketing and sales channels they use to recruit students. GeckoForm has been an integral part of our marketing/recruitment workflow. It is fully integrated with the CRM system. This means GeckoForm is embedded into our entire lead incubation strategy and it ensures there is no delay in sending out follow-up communications to our leads. This has allowed the University to achieve the highest conversion rate possible on the leads generated via both online and in-person channels. PS138,608.40

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013558-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 7 Apr 2025 |
| Contract period | 28 Apr 2025 - 28 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £109,107 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE UNIVERSITY OF KENT |
| Locality | CANTERBURY |
| Post town | Canterbury |
| Postcode | CT2 7NZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ44 East Kent |
| Local authority | Canterbury |
| Electoral ward | Blean Forest |
| Westminster constituency | Canterbury |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GECKO LABS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 8 Apr 2025 at 09:22 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/013558-2025
- 8 Apr 2025 at 09:16 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/013550-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/013558-2025
  8th April 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/013550-2025
  8th April 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://geckoengage.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04fe82. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04fe82.json.