---
title: "EC1048 Air Conditioners Maintenance & Reactive Work"
ocid: "ocds-h6vhtk-04ff94"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ff94"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ff94.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ff94.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2025-09-18"
---

# EC1048 Air Conditioners Maintenance & Reactive Work

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-h6vhtk-04ff94

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## Summary

The University of Edinburgh has recently completed a procurement process for maintenance and reactive work services on air conditioning units across its estate, valued at £2,750,000. This contract, identified as EC1048, falls within the service category of repair and maintenance services. The procurement process utilized was a selective Restricted Procedure, which involved a two-stage tender process concluded with an award on 16th September 2025 to Alba Facilities Services Ltd. The initial contract duration is set from 1st October 2025 to 30th September 2028, with potential extensions of up to two years, possibly continuing until 30th September 2030. The project's geographical focus is the UKM75 region, specifically Edinburgh, UK, aligning with the University’s public law educational mandate. The procurement stage is complete, with the contract actively signed.

This tender presents substantial opportunities for businesses within the repair and maintenance industry, particularly those specialising in cooling and ventilation equipment. Companies that are capable of providing comprehensive maintenance services and have competencies in handling large-scale equipment across multiple sites will find this contract especially lucrative. Such businesses should possess strong technical expertise and competitive pricing strategies since the evaluation criteria prioritised 70% on technical quality and 30% on price. Alba Facilities Services Ltd, being an SME, exemplifies the type of enterprise well-suited to engage in this procurement process. The structured tendering process and contract continuity encourage business growth, innovation, and stability, benefiting suppliers who can meet the stringent technical and commercial benchmarks set by the University of Edinburgh.

## Notice

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

### Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1). The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/057628-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2025 |
| Submission deadline | 8 May 2025 |
| Future notice date | Not specified |
| Award date | 15 Sep 2025 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,750,000 |
| Lots value | £2,750,000 |
| Awards value | Not specified |
| Contracts value | £2,750,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALBA FACILITIES SERVICES |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 50000000 - Repair and maintenance services

## Release History

- 18 Sep 2025 at 10:20 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/057628-2025
- 9 Apr 2025 at 11:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013942-2025

## Notice URLs

- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000795787
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ff94. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ff94.json.