---
title: "Marine Pilot Digitalisation"
ocid: "ocds-h6vhtk-04ffae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ffae"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ffae.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ffae.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE MERSEY DOCKS AND HARBOUR COMPANY"
published: "2025-07-31"
---

# Marine Pilot Digitalisation

Buyer: THE MERSEY DOCKS AND HARBOUR COMPANY  
Current stage: Tender  
OCID: ocds-h6vhtk-04ffae

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## Summary

The Mersey Docks and Harbour Company is actively seeking a vendor for the Marine Pilot Digitalisation project, aiming to streamline port operations at locations including Liverpool, Sheerness, and Clydeport. This procurement, carried out under the open and competitive flexible procedure, focuses on providing an industry-specific software package. Key project dates include an enquiry period ending on 7 October 2025 and a tender period conclusion on 13 October 2025. The contract lifespan is initially set for four years with options to extend up to eight years, promoting continuity and progressive enhancement in service delivery.

This tender presents a significant opportunity for businesses operating within the software development sector, particularly those specialising in scheduling and IT solutions tailored to the maritime industry. Small and medium-sized enterprises (SMEs) with experience in implementing digital systems for port management and pilotage oversight are especially well-suited to compete. By participating, businesses have the chance to collaborate with a major port operator and augment their market presence in the UK, leveraging this high-profile project to showcase innovative solutions and expand their client portfolio within the utilities special regime category.

## Notice

Peel Ports Investments Limited (the name under which any resulting contract from this procurement event will be signed) acting on behalf of The Mersey Docks and Harbour Company, Clydeport Operations Limited and Port of Sheerness Limited, are looking to appoint a single successful Tenderer to provide Marine Pilot Digitalisation. Peel Ports owns and operates six of the UK's most important ports (Port of Liverpool, Heysham Port, Manchester Ship Canal, Medway (Sheerness / Chatham), Clydeport (Greenock, Hunterston, Ardrossan) and Great Yarmouth). It also operates a container terminal in Dublin. Peel Ports Group serves as the Statutory Harbour Authority (SHA) and the Competent Harbour Authority (CHA) for several UK ports, Managing marine pilots for each port. Currently, pilot requests and allocations are managed manually through a mix of systems such as physical tables, spreadsheets, phone calls, and messages. These systems involve transferring information between digital and paper formats. This project aims to award to a single successful Tenderer under a 4 year fixed term Agreement with 2 optional, 2 year extensions (potentially a total of 8 years). The successful Tenderer will be required to implement a unified software solution to streamline pilot request management at the following locations; Liverpool, Sheerness (Medway) and Clydeport. The full scope of works is set out in the tender documentation, however the scope associated with this opportunity is summarised below but not limited to :- Allow Group Port Control Centre (GPCC) staff to review and allocate pilots based on port-specific rules Provide an automated suggestions and manual overrides. Cover operations at the Ports of; a) Liverpool b) Sheerness c) Clydeport Provide a planning feature for the pilot launch programme in the Port of Liverpool and replace the current in-house Pilot App. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96462&B=

### Lot Information

Lot LOT-0000

Renewal: 2 optional 2 year extensions, giving a possible total contract term of 8 years. Any extensions will be at the sole discretion of the Contracting Authority and subject to; Supplier performance Business Requirements

### Planning Information

Peel Ports Procurement is seeking to engage with the market to explore supplier interest and commercial acumen regarding the potential procurement of Marine Pilot Digitalisation software. This engagement aims to inform the development of the final procurement strategy and specification. Location: The Mersey Docks & Harbour Company, Port of Sheerness, Clydeport Operations Limited. Scope of Engagement • Purpose: This PMEN serves as a preliminary market engagement to; I. Gauge market interest in installing Marine Pilot Planning software meeting Peel Ports' specifications per the summary II. Gather supplier insights into current market capabilities, innovative technologies, and potential commercial models III. Inform the development of the final technical specifications and evaluation criteria IV. Identify potential risks and opportunities associated with the procurement • Areas of Interest; I. Technical Solution II. Maintenance and support services III. Estimated timelines for implementation • Engagement Activities: I. Requests for information (RFIs) or questionnaires. II. One-to-one meetings with interested suppliers who demonstrate a strong likelihood of being able to meet our specification.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044686-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2025 |
| Submission deadline | 13 Oct 2025 |
| Future notice date | 19 May 2025 |
| Award date | Not specified |
| Contract period | 31 Jan 2026 - 30 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,100,000 |
| Lots value | £1,100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MERSEY DOCKS AND HARBOUR COMPANY |
| Additional buyers | CLYDEPORT OPERATIONS LIMITED; PORT OF SHEERNESS LIMITED |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L21 1LA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLD7 Merseyside, TLJ4 Kent, TLM8 West Central Scotland, TLM9 Southern Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48332000 - Scheduling software package
- 48517000 - IT software package

## Release History

- 31 Jul 2025 at 10:57 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/044686-2025
- 9 Apr 2025 at 12:41 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/013972-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/044686-2025
  31st July 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/013972-2025
  9th April 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96462&B=
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.peelports.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ffae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ffae.json.