---
title: "M&E and Building Maintenance Services"
ocid: "ocds-h6vhtk-05007a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05007a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05007a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05007a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE"
published: "2026-03-31"
---

# M&E and Building Maintenance Services

Buyer: THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-05007a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05007a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05007a.json)

## Summary

The Police and Crime Commissioner for Warwickshire has awarded a contract for the provision of M&E and building maintenance services across its police estate. The contract, established under the Procurement Act 2023, encompasses a broad range of services including planned, statutory, remedial, and reactive maintenance as well as building fabric management, equipment management, and minor building works. The competitive flexible procedure comprised stages from participation to final offer, ensuring transparent procurement practices. Situated in Warwickshire, the contract period begins on 1 April 2026 and runs until 31 March 2029, with potential extension options up to 2031. The arrangement, valued at approximately £8.6 million gross, includes key performance indicators to monitor service performance and compliance throughout the term.

This tender presents significant growth opportunities for businesses specialising in repair, maintenance, and facilities management within the construction and building services industries. Large enterprises like GRAHAM Asset Management Ltd may find the scope particularly relevant to their capabilities, given the comprehensive nature of services required, including mechanical and electrical asset maintenance and management. Suppliers in the sector who can offer robust reactive maintenance services and who have expertise in compliance with statutory and internal standards will find this contract well-suited to their business model. The inclusion of fire and security asset maintenance underlines the priority given to critical infrastructure management within public sector contracts, providing a stable and recurring revenue stream for successful bidders.

## Notice

This notice relates to a Contract AWARD under the Procurement Act 2023. It is NOT a call for competition. The Police & Crime Commissioner for Warwickshire has awarded a contract for the provision of building maintenance services across the Warwickshire Police estate. The scope of the requirement includes but is not limited to: * Planned Maintenance of mechanical & electrical assets and plant. * Statutory Maintenance * 24/7 Reactive Maintenance Service including call centre facilities and remote management of all reactive calls and engineer dispatch * Remedial Maintenance * Building Fabric Maintenance * Minor Building Works Projects * Support to Minor Office Moves * Equipment, Materials and Consumables Management * Documentation & Record Keeping including all certification and compliance records for all systems including Force CAFM system. The requirement was tendered as a single lot under the Procurement Act 2023 following an above threshold competitive flexible procedure comprising the following stages: * Stage 1 - Participation * Stage 2 - Tender * Stage 3 - Dialogue * Stage 4 - Best & Final Offer * Stage 5 - Contract Award The contracting authority confirms that it has completed Conflict of Interest Assessments in accordance with Sections 81-83 of the Procurement Act 2023, which require contracting authorities to identify, review and mitigate actual, potential, and perceived conflicts of interest throughout a covered procurement. The authority further confirms that it will continue to review, update and complete Conflict of Interest assessments at all required points in line with its ongoing obligations under Section 83 of the Act. This process ensures that any actual, potential or perceived conflicts are identified, recorded and appropriately mitigated to safeguard the integrity of the procurement and to ensure fair and impartial decision making throughout the contract lifecycle. Following provisional contract award, a review of the asset scope was undertaken. A decision was made to add fire and security assets back into the requirement. Grahams submitted an amended contract price accordingly. These assets were originally included in a separate Fire and Security Tender, which was later abandoned. Based on market feedback and an internal review of asset grouping, the Estates Team concluded that inclusion of fire and security assets within this Maintenance Contract was more appropriate due to: - Labour and resourcing requirements, noting that weekly fire alarm testing is labour-intensive, - Benchmarking outcomes, including comparative assessment of fire extinguisher maintenance costs, where Graham's pricing was found to be competitive, - Risk assessment considerations; although ducting fire dampers could theoretically be tendered separately, abandoning the Fire and Access Tender and the need to have a contract in place by 1 April presented an unacceptable risk to maintaining critical fire safety assets, - Continuity of maintenance being assessed as a higher priority than the possibility of marginal cost savings. In accordance of Section 52 of the Procurement Act 2023, the contracting authority has identified three Key Performance Indicators (KPIs) that are material to the performance of this contract. These KPIs will be monitored throughout the contract lifecycle and reviewed at each scheduled contract review meeting: KPI 1 SFG 20 Amber PPM compliance KPI 2 P1 and P2 reactive performance KPI 3 First attendance resolution rate These KPIs have been selected as the most material measures of supplier performance for this contract and support compliance with the transparency requirements of the Procurement Act 2023. The contract value has changed since publication of the UK6 notice due to the post-award variation described above. Additionally, the revised value includes more accurate forecasting based on: - relevant indexation - estimated reactive maintenance volumes (which cannot be known precisely) - potential options exercised - potential additional project works All values are indicative and may change over the contract term due to fluctuations in indices, reactive call-off volumes and project requirements. Copies of the contracting authority's redacted contracts are available to view on the Public Contract Register online at https://sell2.in-tend.co.uk/blpd/contracts Further details on contract value, duration, supplier identity and other required award information are captured in the structured fields of this UK7 notice.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029775-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2026 |
| Submission deadline | 9 May 2025 |
| Future notice date | Not specified |
| Award date | 5 Oct 2025 |
| Contract period | 31 Mar 2026 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000 |
| Lots value | £5,000,000 |
| Awards value | £5,000,000 |
| Contracts value | £7,173,969 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE |
| Locality | LEEK WOOTTON |
| Post town | Coventry |
| Postcode | CV35 7QB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick All Saints & Woodloes |
| Westminster constituency | Warwick and Leamington |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GRAHAM ASSET MANAGEMENT |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45000000 - Construction work
- 45259000 - Repair and maintenance of plant
- 45259200 - Purification-plant repair and maintenance work
- 45259300 - Heating-plant repair and maintenance work
- 50000000 - Repair and maintenance services
- 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50530000 - Repair and maintenance services of machinery
- 50531000 - Repair and maintenance services for non-electrical machinery
- 50531100 - Repair and maintenance services of boilers
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50532300 - Repair and maintenance services of generators
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
- 50883000 - Repair and maintenance services of catering equipment
- 51620000 - Installation services of office equipment
- 71314310 - Heating engineering services for buildings
- 71315000 - Building services
- 71315100 - Building-fabric consultancy services
- 71315200 - Building consultancy services
- 71315210 - Building services consultancy services
- 71315300 - Building surveying services
- 71315400 - Building-inspection services
- 71318100 - Artificial and natural lighting engineering services for buildings
- 71321000 - Engineering design services for mechanical and electrical installations for buildings
- 71326000 - Ancillary building services
- 71631300 - Technical building-inspection services
- 79993000 - Building and facilities management services

## Release History

- 31 Mar 2026 at 13:40 - AwardUpdate - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/029775-2026
- 31 Mar 2026 at 13:07 - AwardUpdate - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/029715-2026
- 31 Mar 2026 at 10:07 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/029512-2026
- 6 Oct 2025 at 13:37 - AwardUpdate - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/062562-2025
- 6 Oct 2025 at 13:25 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/062555-2025
- 10 Apr 2025 at 10:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014248-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/029775-2026
  31st March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029715-2026
  31st March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029512-2026
  31st March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062562-2025
  6th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062555-2025
  6th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/014248-2025
  10th April 2025 - Tender notice on Find a Tender
- https://sell2.in-tend.co.uk/blpd/publictenders
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-14168
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-14196
  Contract Details and Schedules redacted in accordance with Procurement Act 2023 Section 94 exemptions based on national security and commercial confidentiality.

## Notice URLs

- https://sell2.in-tend.co.uk/blpd/contracts
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05007a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05007a.json.