--- title: "Grass Cutting and Hedge-cutting Tender - Cemetery, Churchyard and Verges" ocid: "ocds-h6vhtk-0502e9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0502e9" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0502e9.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0502e9.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "MAREHAM LE FEN PARISH COUNCIL" published: "2025-04-14" --- # Grass Cutting and Hedge-cutting Tender - Cemetery, Churchyard and Verges Buyer: MAREHAM LE FEN PARISH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0502e9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0502e9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0502e9.json) ## Summary The Mareham le Fen Parish Council in Lincolnshire is seeking contractors for a grass and hedge cutting service for its Cemetery, Churchyard, and village verges. The procurement process is in the tender stage, with submissions open until 25 April 2025. The contract will start in May 2025 and run until late October 2025, with the possibility of an annual extension until October 2026. The contract, with a total value of £34,000, consists of four lots: grass cutting for the Cemetery and Churchyard, verges, and periodic hedge trimming. This procurement falls under the services category and follows an open competition method, allowing electronic submissions. Interested parties are encouraged to contact A. Everard at clerk@marehamlefen-pc.gov.uk for further inquiries by 22 April 2025. This tender represents a substantial opportunity for businesses specialising in grounds maintenance services to expand their portfolio. Suitably equipped and experienced SMEs and VCSEs are invited to apply, with criteria focusing on pricing per cut, business references, and suitable equipment and training. The contract's diverse requirements, such as frequent cutting during peak growing periods and adherence to local biodiversity policies, will benefit companies with flexible and scalable service offerings. The possibility of contract renewal also suggests steady future work, ensuring long-term growth for successful bidders. ## Notice Mareham le Fen Parish Council, Lincolnshire seeks contractors to provide a grass-cutting service for the Cemetery, Churchyard and road and path verges throughout the village. Plus periodic hedge cutting around the Cemetery and Churchyard during the growing season. A contract starting in May 2025 until late-October 2025 is available with the potential for one annual extension until 31 October 2026. The contract is broken down into 4 lots based on the frequency and equipment that may be required for each part. ### Lot Information Cemetery and Cemetery Extension All grass areas to be cut every two weeks from late-April/early-May to late October ready for Remembrance Day service at the War Memorial. More cuts may be required during the peak growing period as agreed with the Parish Clerk. Part of the Cemetery may have a 'no-mow' or limited cutting during the growing season as part of the Council's biodiversity policy and this chosen area will be identified to the contractor. All fences and boundaries to be strimmed along. To include strimming around/under benches, gateways, memorials and other obstructions All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. All paths to be straight edged and kept weed free. All grass/cuttings may be stored in the compost bin area and removed from site as required (as the concrete bins fill up). The Cemetery extension area (the uncultivated area behind the main Cemetery hedge) should be kept trimmed and weeds kept under control throughout the contract. Options: Additional cuts due to local events, the growing season and weather situation. Renewal: In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required. St Helen's Church, Mareham le Fen Churchyard All grass areas to be cut every two weeks from late April - October. More cuts may be required during the peak growing period as agreed with the Parish Clerk. All church walls and boundaries to be strimmed along. God's Acre - Wild Flower Meadow in the churchyard must not be cut until September. To include strimming around/ under benches, gateways, memorials and other obstructions. All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. All paths to be straight-edged and kept weed free. All grass/ cuttings to be removed from the site as required. Options: Additional cuts due to local events, the growing season and weather situation. Renewal: In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required. Grass verges along roads, along pavements, paths and residential area verges All grass verges identified on the maps must be cut two-weekly late-April/early-May until late-October. Cuts should be two weeks apart and no more than four weeks apart. Flail, mower or strimming may be used to achieve the specified standard of cut. The cutting of grass verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut. There are approximately 16,000 square metres to be cut. To include strimming around/ under benches, gateways and other obstructions. All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. The cutting of verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut. Lincolnshire County Council provides a document called 'H3 Verge Mowing by Parishes'. Contractors must be aware of this document and ensure that they comply with its provisions. Options: Additional cuts due to local events, the growing season and weather situation. Renewal: In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required. Hedge Cutting and trimming around St Helen's Church churchyard and Mareham le Fen Cemetery The contractor is expected to keep the hedges trimmed and in good shape around these two sites. The hedges must not block the public footpaths alongside the churchyard. The hedges in the Cemetery must not obstruct or damage Memorials or block easy passage. It is expected that two cuts will be undertaken during the growing season. Preferably avoiding any bird nesting period. All hedge trimming and cuttings must be removed by the contractor immediately after being cut. Options: Additional cuts due to local events, the growing season and weather situation. Renewal: In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015108-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Apr 2025 | | Submission deadline | 25 Apr 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Apr 2025 - 31 Oct 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £34,000 | | Lots value | £34,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MAREHAM LE FEN PARISH COUNCIL | | Locality | LINCOLN | | Post town | Lincoln | | Postcode | LN4 4YG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF3 Lincolnshire | | ITL 3 | TLF30 Lincolnshire CC | | Local authority | East Lindsey | | Electoral ward | Coningsby & Mareham | | Westminster constituency | Louth and Horncastle | | Delivery location | TLF3 Lincolnshire | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77314000 - Grounds maintenance services - 77342000 - Hedge trimming ## Release History - 14 Apr 2025 at 19:10 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015108-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/015108-2025 14th April 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-672 Grass-cutting Specification - https://www.find-tender.service.gov.uk/Notice/Attachment/A-673 Form of tender and quotations. ## Notice URLs - https://mareham-le-fen.parish.lincolnshire.gov.uk/ - https://mareham-le-fen.parish.lincolnshire.gov.uk/downloads/download/10/grass-cutting-invitation-to-tender-2025 - https://mareham-le-fen.parish.lincolnshire.gov.uk/downloads/download/10/grass-cutting-invitation-to-tender-2025Email:grass-cuttingcontracts@marehamlefen-pc.gov.ukPostalAddress:MarehamleFenParishCouncil,C/OLinghallFarm,SandyBank,NewYork,Lincoln.LN44YG. - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0502e9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0502e9.json.