--- title: "Specialist Office Equipment" ocid: "ocds-h6vhtk-050323" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050323" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050323.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050323.json" source: "Find A Tender Service" current_stage: "Award" buyer: "SOCIAL SECURITY SCOTLAND" published: "2025-10-07" --- # Specialist Office Equipment Buyer: SOCIAL SECURITY SCOTLAND Current stage: Award OCID: ocds-h6vhtk-050323 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050323) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050323.json) ## Summary The tender contract for "Specialist Office Equipment" by Social Security Scotland has reached the award stage, with a maximum estimated value of GBP 400,000 over four years. This procurement is categorised under the industry of "Various office equipment and supplies" with CPV code 30190000 and is intended for delivery to offices in Dundee, UKM region. The process followed an open procedure, involving separate lots for ergonomic chairs, desks, workstation peripherals, accessories, and headsets, all of which have been actively awarded as of late September 2025. The procurement's complete contract term is set out for three years initially, with an optional extension of up to one additional year, with a guaranteed maximum end date not beyond October 2029. This tender presents substantial opportunities for suppliers specialising in office furniture and ancillary services, notably those offering ergonomic solutions. Given the inclusion of bespoke fitting and training services as part of the lots, businesses with capabilities in custom office solutions stand well-suited to leverage these opportunities. Additionally, the requirement for optional non-catalogue purchases allows for further expansion of supplier offerings to match customer needs. The open procedure and opportunities for multiple lot awards enhance prospects for SMEs and larger organisations alike, creating a competitive environment where quality and price are balanced at 40% and 60% respectively, benefitting businesses equipped to meet these objectives. ## Notice Social Security Scotland provision for a Specialist Office Equipment contract. ### Lot Information Specialist ergonomic workstation peripherals including related services such as installation and support This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic desks including related services such as bespoke fitting and installation This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic workstation accessories including related services such as installation and support This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist headsets including ear pads and cushions This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic chairs including related services such as bespoke fitting, installation and training This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/063013-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Oct 2025 | | Submission deadline | 30 May 2025 | | Future notice date | Not specified | | Award date | 21 Sep 2025 | | Contract period | Not specified | | Recurrence | If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029. | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOCIAL SECURITY SCOTLAND | | Locality | DUNDEE | | Post town | Dundee | | Postcode | DD1 4BF | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM03 Angus and Dundee City | | Local authority | Dundee City | | Electoral ward | Maryfield | | Westminster constituency | Dundee Central | | Delivery location | TLM Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | BACK CARE SOLUTIONS; BANNER GROUP | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products ### Codes - 30190000 - Various office equipment and supplies - 30191000 - Office equipment except furniture - 30197000 - Small office equipment - 30237290 - Keyboard wrist rests - 30237410 - Computer mouse - 30237460 - Computer keyboards - 31680000 - Electrical supplies and accessories - 31681000 - Electrical accessories - 32342100 - Headphones - 32551300 - Telephone headsets - 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 39100000 - Furniture - 39110000 - Seats, chairs and related products, and associated parts - 39112000 - Chairs - 39113000 - Miscellaneous seats and chairs - 39113700 - Footrests - 39121000 - Desks and tables - 39121100 - Desks - 39130000 - Office furniture ## Release History - 7 Oct 2025 at 15:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/063013-2025 - 15 Apr 2025 at 11:17 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015211-2025 ## Notice URLs - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796411 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1744706639431.18479-1 - https://www.socialsecurity.gov.scot/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050323. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050323.json.