---
title: "Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS) for Conwy County Borough Council"
ocid: "ocds-h6vhtk-0505d0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0505d0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0505d0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0505d0.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CONWY COUNTY BOROUGH COUNCIL"
published: "2025-07-29"
---

# Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS) for Conwy County Borough Council

Buyer: CONWY COUNTY BOROUGH COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-0505d0

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## Summary

Conwy County Borough Council has initiated a public procurement process for the "Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS)" to streamline its DBS checks electronically. Located in Colwyn Bay, the Council is seeking a qualified e-Broker to provide this service across its operations and for other organisations they serve. The industry category involves administration, business, and database services. The procurement is currently at the tender stage as of April 2025, with a deadline for submission set on 19th May 2025. Following initial cancellation, the Council intends to re-advertise this opportunity within the next 6-12 months. The procurement method is an open, competitive flexible procedure, encouraging wide participation.

This tender represents a significant business growth opportunity for firms specialising in electronic administration solutions, particularly those experienced with DBS checks and registered as DBS e-Brokers. This contract, valued at approximately £478,305, offers a three-year service period with possible extensions, emphasizing stable, long-term collaboration. Companies that can effectively showcase their technical solutions and experience in related services, while meeting the qualitative and pricing criteria, are well-suited to compete. The procurement process includes thorough evaluation stages, including written submissions and presentations, highlighting the need for businesses with robust technical capabilities and a professional approach to tendering. Small and medium enterprises are encouraged to apply, with the process supporting electronic submissions, ensuring accessibility for a broad range of capable suppliers.

## Notice

Conwy County Borough Council is seeking to appoint an approved e-Broker to facilitate the administration of all its DBS checks electronically either via a hosted or umbrella body solution. CCBC processes approximately 1800 DBS checks per annum for recruitment and registration purposes. The approved e-Broker must be registered with DBS and must be able to administer DBS checks for employees and volunteers in other organisations that Conwy CBC currently undertake. Please refer to the tender documents for full details of the contract requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/043763-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jul 2025 |
| Submission deadline | 19 May 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Jul 2025 - 31 Jul 2028 |
| Recurrence | 2028-07-31 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £478,305 |
| Lots value | £478,305 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CONWY COUNTY BOROUGH COUNCIL |
| Additional buyers | Missing |
| Locality | COLWYN BAY |
| Post town | Llandudno |
| Postcode | LL29 0GG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Conwy |
| Electoral ward | Rhiw |
| Westminster constituency | Clwyd North |
| Delivery location | TLL13 Conwy and Denbighshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48610000 - Database systems
- 75100000 - Administration services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 29 Jul 2025 at 10:00 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/043763-2025
- 22 Apr 2025 at 14:51 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016307-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/043763-2025
  29th July 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/016307-2025
  22nd April 2025 - Tender notice on Find a Tender
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=331715
  Tender pack
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=331716
  Bilingual advert

## Notice URLs

- http://www.conwy.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0505d0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0505d0.json.