---
title: "008788 - Committee Management System"
ocid: "ocds-h6vhtk-050634"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050634"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050634.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050634.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWCASTLE CITY COUNCIL"
published: "2025-04-23"
---

# 008788 - Committee Management System

Buyer: NEWCASTLE CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-050634

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050634)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050634.json)

## Summary

The procurement process, led by Newcastle City Council, pertains to the "008788 - Committee Management System," classified under the industry category of software maintenance and repair services. This initiative is located in Newcastle Upon Tyne, United Kingdom, within the UKC22 region. As of April 2025, the contract stage is at the Award phase, with a new contract needed to replace the existing one ending on 30th April 2025. The procurement uses a limited method and involves a direct award through the CCS Framework RM6194, ensuring compliance with procurement standards.

This tender presents opportunities for businesses specialising in software maintenance and repair, particularly those who can seamlessly continue or provide compatible solutions tailored to committee management systems. The process, which favours direct awards to safeguard specific intellectual property rights, indicates potential appeal for large, established companies such as Civica UK Limited, the awarded supplier. Firms with expertise in similar frameworks or possessing exclusive rights to the technology would be well-positioned to compete in future market engagement phases. The contract's value is £30,500, marking a significant investment in local technological infrastructure.

## Notice

Newcastle City Council have a current contract with Civica UK Limited for the provision of a committee management system which was procured in 2019. As our current solution expires on 30.04.2025, therefore a replacement contract is required. We wish to renew this for a further 24 months. Then will carry out further Market Engagement, if required after this period. It is a Direct Award through the CCS Framework Back Office Software RM6194. The CCS solution selected is a national compliant route to market, the framework ensures compliance and regulatory procurement standards are constantly followed.

### Lot Information

Lot 1

Supply and Maintenance of a committee management system. Additional information: Direct Award through CCS RM6194 Framework

### Procurement Information

This is a continuation of the software already purchased in 2019. It is a Direct Award from the CCSRM 6194 Framework for maintenance and supply.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016466-2025 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £30,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE CITY COUNCIL |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8QH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC22 Tyneside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA UK LIMTED |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48000000 - Software package and information systems
- 72267000 - Software maintenance and repair services

## Release History

- 23 Apr 2025 at 10:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016466-2025

## Notice URLs

- https://www.newcastle.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050634. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050634.json.