--- title: "Portfolio Information Management System" ocid: "ocds-h6vhtk-050665" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050665" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050665.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050665.json" source: "Find A Tender Service" current_stage: "Award" buyer: "WEST YORKSHIRE COMBINED AUTHORITY" published: "2026-01-19" --- # Portfolio Information Management System Buyer: WEST YORKSHIRE COMBINED AUTHORITY Current stage: Award OCID: ocds-h6vhtk-050665 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050665) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050665.json) ## Summary The West Yorkshire Combined Authority, located in Leeds, has awarded a contract for the development of a new Portfolio Information Management System to Ninth Wave Ltd. This contract, relevant to the IT services and software development industry, aims to overhaul the current system to meet the growing demands of the Combined Authority's expanding project portfolio. The procurement process has been conducted via an open, competitive flexible procedure under the legal framework of UKPGA 2023/54. The contract was signed on 12th November 2025 and is scheduled to run until 11th November 2029, with potential extensions. The procurement stage concluded with the awarding of the contract, and the primary focus now is the execution of the system’s implementation to improve project visibility, reporting, and decision-making capabilities. This tender presents substantial opportunities for businesses, particularly those specialising in IT consulting and software solutions, to engage with the public sector in delivering high-value services. SMEs are well-suited to compete for similar opportunities, especially given the competitive procedure favouring flexible and innovative solutions. With a contract value of £700,000, this project not only offers financial incentives but also allows businesses to contribute to significant public infrastructure improvements, fostering relationships with sub-central government authorities such as the West Yorkshire Combined Authority. Companies looking to expand in the IT solutions domain would find this a lucrative and growth-oriented engagement. ## Notice The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly -- from 200 to over 800 project sites -- and the existing system has struggled to keep pace. Key challenges include: * Outdated technology architecture. * Manual, resource-intensive updates. * Limited reporting and dashboarding capabilities. * A lack of scalability for growing governance and assurance needs. In response, WYCA's Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels -- from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA's Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA's existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted -- so much so that it could be confidentl ### Planning Information https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93312&B= ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004321-2026 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jan 2026 | | Submission deadline | 15 Sep 2025 | | Future notice date | 13 Jun 2025 | | Award date | 10 Oct 2025 | | Contract period | 12 Nov 2025 - 11 Nov 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | £600,000 | | Awards value | £550,000 | | Contracts value | £700,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST YORKSHIRE COMBINED AUTHORITY | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS1 2DE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Little London & Woodhouse | | Westminster constituency | Leeds Central and Headingley | | Delivery location | TLE4 West Yorkshire | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | NINTH WAVE | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48612000 - Database-management system - 72000000 - IT services: consulting, software development, Internet and support - 72300000 - Data services ## Release History - 19 Jan 2026 at 12:47 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/004321-2026 - 17 Oct 2025 at 14:20 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/066411-2025 - 23 Jul 2025 at 12:31 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042365-2025 - 16 Jul 2025 at 11:10 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/040488-2025 - 16 Jul 2025 at 10:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/040481-2025 - 23 Apr 2025 at 13:20 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/016546-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/004321-2026 19th January 2026 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/066411-2025 17th October 2025 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/042365-2025 23rd July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040488-2025 16th July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040481-2025 16th July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/016546-2025 23rd April 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93312&B= - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94941&B= - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.westyorks-ca.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050665. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050665.json.