---
title: "Gloucestershire Holiday Activities and Food Programme (HAF)"
ocid: "ocds-h6vhtk-0506c7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0506c7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0506c7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0506c7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GLOUCESTERSHIRE COUNTY COUNCIL"
published: "2025-04-24"
---

# Gloucestershire Holiday Activities and Food Programme (HAF)

Buyer: GLOUCESTERSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0506c7

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## Summary

Gloucestershire County Council has completed the award stage for the Gloucestershire Holiday Activities and Food Programme (HAF), under the health and social work services sector. This procurement focuses on providing activities and food for children eligible for Free School Meals during school holidays. The projects are regionally distributed across locations such as Gloucester City, Cheltenham Borough, and others in the UKK1 region. The contract extension's value is estimated at £1,700,000, to accommodate necessary additional services from existing suppliers within a framework agreement that follows a negotiated procedure without prior competition due to technical reasons and potential economic inconvenience.

This procurement process presents significant opportunities for businesses that specialise in delivering educational and social services. Companies positioned to provide district leadership, activity coordination, or specialist services for Special Educational Needs and Disabilities (SEND) can benefit from this initiative. Both larger organisations and SMEs across the region can apply to join the framework agreement during the extension, subject to assessment periods aligned with the HAF seasonal calendar, thus allowing a diverse range of businesses to contribute to and grow through this community-centred initiative.

## Notice

he Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified framework which has three lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday.

### Lot Information

Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,

Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.

Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,

Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.

Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds

Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.

### Procurement Information

VEAT Type of procedure - Negotiated without a prior call for competition (Additional deliveries by the original suppliers) The Council is proposing to enter into this framework agreement extension with the incumbent framework providers following a period of 10 days from the date of publication of this notice in reliance upon Regulation 72(1)(b) of the Public Contracts Regulations 2015. This is on the basis that the incumbent framework providers are likely to be required to deliver additional services that have become necessary and where a change of provider cannot be made for economic or technical reasons, would cause significant inconvenience or a substantial duplication of costs for the Council. The increase in contract price does not exceed 50% of the each of the original framework agreements' value. The original framework agreement value was approximately PS4,5000,000 for a term of three years. The estimated value of the framework agreement extension is PS1,7000,000. In addition, this framework agreement is subject to the light-touch regime and therefore during the extension term, new providers who are interested in providing HAF activities during 2025-2026 are able to apply to join in accordance with the framework agreement's operating rules.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016700-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,003,101 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL |
| Locality | GLOUCESTER |
| Post town | Gloucester |
| Postcode | GL1 2TG |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Gloucester |
| Electoral ward | Westgate |
| Westminster constituency | Gloucester |
| Delivery location | TLK1 Gloucestershire, Wiltshire and Bristol/Bath area, TLK13 Gloucestershire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 62 |
| Supplier names | ACTIVATE MANAGEMENT; ADVENTURE HIRE SLIMBRIDGE; AMY ADDLE DANCE; ART SHAPE; ASPIRE FOUNDATION; BELMONT SCHOOL; BLOODHOUND EDUCATIONS; BOURTON PRIMARY ACADEMY; BRANCHES OUT; CASHES GREEN COMMUNITY CENTRE; CHELTENHAM AND GLOUCESTER GYMNASTICS CLUB; CHELTENHAM BOROUGH COUNCIL; CHELTENHAM TOWN COMMUNITY EDUCATION AND SPORTING TRUST LTD (CHELTENHAM TOWN COMMUNITY TRUST; CHESS-MATE HUB LTD TRADING AS CHESS-MATE; COTSWOLD ACTIVE CAMPS; COTSWOLD FOREST SCHOOL; CRAFTOLOGY; FAT SQUIRREL OUTDOOR; FOREST VOLUNTARY ACTION FORUM; GET IT TOGETHER RECORDING STUDIO (STROUD MUSIC RESOURCE; GL4; GLOUCESTER CITY COUNCIL- THE MUSEUM OF GLOUCESTER; GLOUCESTERSHIRE ARTS AND SOCIAL PROJECTS; GOALS BEYOND GRASS; HARE FOREST SCHOOL; HARTS BARN; HORSES FOR WELLBEING; HUNTS COURT; JUST CAMPS; K JAMES CONSULTANCY AND HEADSHIP LIMITED (TRADING AS APF ACTIVITY CAMPS; KIKI'S OUT OF SCHOOL'S CLUB; KRUNCH; LITTLE MONSTERS RUGBY; MOVE MORE; NEXT THING EDUCATION CAMPS; PARENT CARER ALLIANCE; PATERNOSTER SCHOOL; PLAY GLOUCESTERSHIRE; PROGRESSIVE SPORTS; PROSTARS; RACHEL SHILSTON- INSPIRING CREATIVITY; RADKO LTD T/A JAM CODING CHELTENHAM; RED BANANA DRAMA; SAND ACADEMIES TRUST; SCHOOL OF LARKS; SERENS WISH; SPORTILY; SPRINGBANK COMMUNITY GROUP; STEMWORKS; STROUD DISTRICT COUNCIL; SV MENTORING; THE BLACK SHED BROKERAGE; THE CALM CLUB; THE DOOR YOUTH PROJECT; THE FAMILY HAVEN; THE MUSIC WORKS; THE ROCK; THE VENTURE COMMUNITY HUB; TRUTH BOXING CLUB; WORLD JUNGLE; YOUNG GLOUCESTERSHIRE; YOUR NEXT MOVE |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85000000 - Health and social work services

## Release History

- 24 Apr 2025 at 09:46 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016700-2025

## Notice URLs

- https://www.gloucestershire.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0506c7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0506c7.json.